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Special Needs Coordinator, RN

Job in Misawa - Japan
Full Time, Contract position
Listed on 2020-10-08
Job specializations:
  • Nursing
    RN Nurse
  • Social Work
    Clinical Social Worker, Medical Social Worker
Job Description & How to Apply Below
Entourage is currently accepting resumes for Special Needs Coordinator, RN to work at Misawa AB, Japan

General Description:
Special Needs Coordinator (SNC) shall competently perform all tasks ensuring all suspense’s are met; documentation produced is legible, timely, accurate, medically consistent, professionally written, and all patient identifying information is protected. Oversees and manages the installation Exceptional Family Member Program Medical, Exceptional Family Member Program, Medical Support to Family Member Relocation and Exceptional Family Member Program, Population Health and Medical Management.

Specific Tasks:
• Uses clinical assessment skills and maintains procedures to identify sponsors whose family members have special medical and educational needs in a timely manner.  You shall use a multi-disciplinary and collaborative approach with other key service providers, such as installation youth and childcare facilities, and officer and enlisted spouses’ groups, to ensure effective outreach and identification of special needs.  Ensures family members of the Air Force (AF) personnel or family of the AF member are appropriately "Q coded" (EFMP-enrolled).
• Ensures all active duty sponsors known to the Air Force Personnel Center (AFPC), and local Military Personnel Section (MPS) and/or Commander Support Staff (CSS) where applicable, having family members with special needs are identified in AF medical special needs data management systems.  Provides oversight for base-level data entry in AF-provided data management systems used in the management of EFMP-M.
• Provides training to installation personnel and medical staff; and consultation as needed to support the implementation of EFMP-M base-wide. The inspection is semi-annual to coincide with Permanent Change of Station (PCS) cycles which will allow new staff to accomplish the training while in-processing.
• Integrally involved in the Family Member Relocation Clearance (FMRC) process.  Ensures all FMRC requirements are implemented by all EFMP-M staff.  Coordinates the enrollment process and travel screening for all active duty family members’ and travel screening upon request to the families of DoD civilian sponsored assignments going to an overseas base.
• Provides oversight to ensure every AF sponsor with one or more family members with special needs assigned to the installation has a special needs file maintained at the Military Treatment Facility (MTF).  Ensures Q-coded sponsors assigned to the installation are contacted annually to determine if there are unmet needs and to request updates of information as needed.
• Collaborates with the Integrated Delivery System (IDS) and other interagency forums that provide family medical information and referrals to base and civilian agencies.  Ensures EFMP families are referred to the Airman and Family Readiness Center for additional community assistance as needed.  Maintains a cooperative working relationship with the MPS, CSS, and with AFPC.  Actively supports the integration of EFMP-M, Exceptional Family Member Program-Family Support (EFMP-FS) and Exceptional Family Member Program-Assignments (EFMP-A) services at the installation.  Provides information, appropriate contact information, and coordinates referrals as appropriate.
• Accomplishes EFMP quarterly case reviews to discuss/assess newly identified families', complex, or unmet medical needs.  Determine the appropriate resources necessary for the families.
• Records patient specific assessments and clinical plans of action in Armed Forces Health Longitudinal Assessment (AHLTA) and the Special Needs record.  Meeting minutes will not contain patient identifying information.
• Coordinates and participates in Medical Management and care coordination meetings as assigned.
• Participates in the clinic orientation and training of other staff of the Special Needs Program.  Participates in committees, work groups, and task forces at the facility.  Participates in Wing Right Start as the EFMP Screener.
• Must maintain a level of productivity and quality consistent with:  complexity of the assignment; facility policies and guidelines; established principles, ethics and standards of practice of professional social work and nursing, Health Services Inspection (HSI); and other applicable DoD and service specific guidance's and policies.  Must comply with the Equal Employment Opportunity (EEO) Program, infection control and safety policies and procedures.
• Follows applicable Wing/AF/DoD instructions, policies and guidelines.
• Completes medical record documentation and coding and designated tracking logs and data reporting as required by local MTF/AF/DoD instructions, policies and guidance.
• Completes all required electronic medical record training, MTF-specific orientation and SNC training programs.
• Develop annual EFMP plan for inclusion in Medical Management Strategic Plan in collaboration with stakeholders.
• Documentation.  You shall prepare all medical documentation to meet or exceed the standards required by the MTF, applicable Air Force Instructions and the Joint Commission guidelines.  Only approved abbreviations shall be used for documentation of care in the health care record.  The Department of Defense’s electronic medical record system, AHLTA, shall be used for all patient encounters.
Position Requirements
Bachelor,   1 to 2 Years work experience
Education:
• Nurse applicants must possess a Bachelor’s Degree in Nursing (BSN) accredited by a national nursing accrediting agency recognized by the US Department of Education.
• Social Worker applicants must at least possess a Bachelor’s Degree in Social Work (BSW) from a school of social work fully accredited by the US Council on Social Work Education (CSWE).

Experience:
• Minimum of one (1) year full time experience in clinical nursing or social work; or six months of special needs care coordination, discharge planning or case management in a medical setting in the past five (5) years.  

Licensure.:
• Nurse applicants must possess a valid, unrestricted license to practice as a Registered Nurse (RN) from one of the 50 states, and/or the District of Columbia, the Commonwealth of Puerto Rico, or territories of the United States.  

Knowledge/Skills:
• Capable of performing the full range of medical services commensurate with the degree and/or professional license held.  
• Fluently and proficiently read, write, speak and understand the English language.
• Possess working knowledge of computer applications and software to include Windows and Microsoft Office programs.
• Must have knowledge and skills to effectively apply Special Needs Coordinator (SNC) functions:
a) Assessment:  Identification of patients that need special medical and education needs/management; comprehensive collection of patient information and medical status; and continued evaluation of an established plan of care.  
b) Planning:  Collaboration with the patient, family/caregiver, primary provider and other members of the health care team for developing an effective plan of care.
c) Facilitation:  Care coordination and communication among all involved parties.
d) Advocacy:  Support for the patient and family/caregivers to ensure identified education and appropriate, timely care coordination is received.
• Must demonstrate mastery of theories, principles, and methodologies underlying psychosocial practice.
• Must have knowledge and understanding of developmental growth; dynamics of human behavior, family, and other social systems; and impact of illness and disability on social functioning.
• Must demonstrate ability in program planning, implementation, and evaluation, and in conducting individual, family, group, and community assessments.
• Must demonstrate ability to work with service members and/or veterans and their families who are experiencing a wide range of complicated mental, emotional, behavioral, physical, psychosocial, and environmental problems.
• Must have knowledge of medical privacy and confidentiality Health Insurance Portability and Accountability Act (HIPAA), and accreditation standards of the Joint Commission (TJC).
• Must demonstrate ability to communicate effectively both orally and written.
• Must be skillful and tactful in communicating skills with people who may be physically or mentally ill, uncooperative, fearful, emotionally distraught, and potentially agitated.
• Must demonstrate ability to apply critical thinking skills and expertise in resolving complicated healthcare, social, interpersonal and financial patient situations.
• Must possess organization, problem-solving and communication skills to articulate medical requirements to patients, families/care givers, medical and non-medical staff in a professional and courteous way.
Required Language Skills:
  • English - Very good
Contact Information
Contact Name: Entourage Consulting LLC
Contact Phone: 210880-4802
Preferred method of contact: Email with CV via Application Box below.
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