Executive Personal Assistant Job Saltillo Mississippi USA,Administrative/Clerical

Location: Saltillo

Executive Personal Assistant

Role Snapshot
We need someone who walks in with presence
, takes charge immediately
, and keeps pace with a high-pressure, high-output executive
. You are bold, confident, razor sharp
, and you like being the one who keeps everything moving
. You anticipate needs before anyone speaks
, command a fast-paced workflow without hesitation
, and you do it with tact, professionalism, and discretion
.

This is not a quiet desk job.
Priorities change quickly. The pace is intense
. You will be expected to move fast
, think clearly under pressure
, and execute without constant direction
. Thick skin and a strong work ethic are required. There is zero tolerance for gossip, drama, or workplace politics
. Nothing is beneath you. If it needs doing, you handle it.

Who You Are

High energy
, action-oriented
, and comfortable in a demanding environment
Thick skin
, emotionally steady, and not easily rattled
Confident and authoritative without being abrasive or running people off
Professional, tactful
, and aware of boundaries and chain of command
Discreet, trustworthy
, and not a gossip
Tech savvy and quick to learn new systems

Key Responsibilities

Own the executive's calendar, scheduling, and day-to-day flow
Triage email, messages, and requests,
filter noise
, escalate what matters
Track tasks, deadlines, and follow-ups so nothing falls through the cracks
Coordinate meetings, logistics, and time-sensitive priorities
Prepare documents, summaries, and quick-turnaround admin deliverables
Handle errands and operational support tasks as assigned, including small tasks that keep the day moving
Communicate clearly and professionally with staff, vendors, and external partners
Maintain confidentiality at all times

Multi-Location Support

We operate across five office locations
. This role requires occasional local travel between offices for meetings, pickups, drop-offs, and operational support. It is not daily travel
, but you must be able and willing to do it when needed.

Compensation and Schedule

Full-time
$
38k-$45k+, based on experience, reliability, speed, and demonstrated performance in a high-demand executive support role
Benefits (Healthcare, Vision, Dental, Life Insurance, Disability, Accident Insurance, Paid Time Off)

Minimum Requirements

Reliable transportation
Strong organization and communication skills
Comfort with Google Workspace (Gmail, Calendar, Docs, Sheets) and everyday technology
Must pass a background check and drug screen

Heale Counseling LLC is an EEO Employer - M/F/Disability/Protected Veteran Status