Contracts & Operations Coordinator

Job Summary

The Contracts & Operations Coordinator supports the day-to‑day business functions of the company and is responsible for ensuring bid submissions, contract packages, and licenses are accurate and up to date, researching and sourcing materials, and maintaining clear communication with vendors, contractors, and internal teams. The ideal candidate is detail‑oriented, organized, and able to balance multiple priorities to keep operations running smoothly.

• Conduct procurement activities by researching products, requesting vendor quotes, and comparing pricing for operational needs.
• Attend pre‑bid meetings and public bid openings if needed.
• Cross train with Contracts Manager to coordinate contractor licensing renewals and maintain compliance with state and local regulatory requirements.
• Organize and manage bid documentation, ensuring timely and accurate submissions, including preparing Fed Ex labels and dropping off Fed Ex packages to meet tight shipping deadlines.
• Gather and verify all documentation for awarded projects before forwarding to the Contracts Manager for project setup.
• Route answering service messages to the appropriate team member to ensure no communication is missed or overlooked.
• Support daily business operations through documentation management, recordkeeping, and coordination with leadership.
• Serve as a point of contact with vendors, contractors, and internal teams to support smooth communication and efficient workflows.
• Assist with special projects and other operational tasks as assigned.

• Associate’s or Bachelor’s degree in Business Administration, Construction Management, or a related field (preferred, not required).
• 1–2 years of experience in operations, contract administration, procurement, or a related role; construction industry experience a plus.
• A basic (at minimum) understanding of common construction materials and terminology.
• Strong organizational and time management skills with the ability to manage multiple tasks and deadlines.
• Excellent communication skills for interacting with vendors, contractors, and internal teams.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with contract management or procurement software (preferred).
• Detail‑oriented with a problem‑solving mindset and ability to work independently as well as collaboratively.

We are seeking a conscientious, highly motivated, hands‑on individual who takes pride in a job well done and is looking to build a long‑term career. The ideal candidate tackles challenges head‑on, goes the extra mile to get things done, takes ownership of their responsibilities, and thrives in a fast‑paced, detail‑driven environment. If you have a strong work ethic, a proactive mindset, and a “do-what-it-takes” attitude, you’ll fit right in on our team and play a key role in helping our company succeed.

If that’s you, we encourage you to apply today.