Budget Officer

Job no: 503904

Department:
Financial Planning and Analysis

Work type:
Staff Full-time Exempt

Location:

Alabama

Categories:
Administrative - Professional, Finance & Accounting

The Budget Officer I plays a key role in preparing and monitoring the university’s budget. This position will assist the Director of Financial Planning & Analysis, Senior Associate Budget Director, and Effort Reporting Officer in the management of a complex budget, and perform a wide variety of budget development, forecasting and analysis. The work requires a highly motivated individual who can interpret, analyze, and summarize budget issues for management decisions with clarity and an appropriate high level of detail.

The Budget Officer I will act as a resource to all budgetary units on campus.

Key Responsibilities include:

• Knowledge of the principles, concepts, and practices in government and university governance involving fiscal control, budgeting, planning, information analysis, forecasting, financial reporting, effort reporting and assessment
• Assist in the development and implementation of policies, processes, and practices in the areas of budgeting, planning, forecasting, analysis and effort reporting in accordance with Generally Accepted Accounting Principles (GAAP) and the Office of Financial Management (OFM) regulations.
• Responsible for entering and approving Retro (cost transfers), monitoring the budgetary elements of position control, and advising the Budget Directors on necessary fiscal resources and fiscal impacts in position changes across the campus
• Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions
• Communicate with Principal Investigators, other Budget Analyst and department administrators, provides conclusions and recommendations for corrective action and/or improvement of departments and research center operations and effort reporting issues in the absence of the Effort Compliance Officer; assist and proactively monitors compliance with effort reporting certification, run labor reports to include position control and as indicated provides appropriately necessary follow up communication to administrative personnel
• Creates daily, monthly, annual, &/or project end analysis and reports to include Financial Aid labor report, OIT bi-weekly report, committed/actual effort reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service e activity, etc.
• Maintains detailed financial record-keeping, manage and maintain effort reporting database, department contact list, effort certification list and adjustments for Retro list, historical financial reports, creates charts and graphs for presentations by VPBFP. Research, gather and collect data, maintains primary data sources for routine reports, and analyzes the data to identify important trends
• Assist in the training of departmental employees to use the online Retro
• Assist in entering and approving Retros (cost transfers) on a daily basis
• Assist in monitoring compliance with certification on the Effort Reporting System
• Maintain knowledge of related federal regulations, policies, and procedures affecting effort reporting
• Communicate with principal investigators, budget analysts, and department administrators to resolve effort related issues in the absence of the Effort Compliance Officer
• Respond to Department inquiries using appropriate formats for presenting budget/personnel information logically, consistently and accurately
• Help maintain, analyze and/or update the Effort Reporting database
• Run labor reports for departments and research centers as needed and communicate with them as needed
• Maintenance tasks after each payroll such as providing Financial Aid with a labor report on Monday following payday and sort/filter data from the OIT biweekly report for creation of the Effort Certification list
• Work on producing the monthly stats report from the Retro/Adjustments List on the 10th of the month
• Gather information and help find a way to proceed with providing Committed/Actual Effort reports
• Assist with various tasks as requested by the Effort Compliance Officer
• Update/Create Department Contact List
• Create Adjustments/Retro List for the next month
• Coordinate the campus-wide Finance & Administration Survival Training (FAST)
• Prepare and enter budget changes and journal entries on a daily basis
• Scan and index processed budget changes and journal entries into the electronic filing system to maintain records
• Assist in generating various budget reports for departments. Will serve as the back-up for various monthly reports when the Budget Officer is unavailable
• Assist other departments in interpreting budget information and budget issues accurately and effectively
• Assist with the processing of the Faculty Personnel Action Recruitment Form (PARF) to include assurance of accuracy and signature authority verification. Will serve as the…