Operations Support Specialist - Engineering & Project Management

Responsibilities

• Provides operational support to assist in the management of divisional operations, programs, and services; reviews and processes a variety of internal and external reports, forms, invoices, contracts, and related documents.
• Receives and responds to requests, inquiries, and complaints from the public, other jurisdictions, and other County Divisions, Departments, and sections; prepares and proofreads correspondence for format, accuracy, and completeness.
• Reviews and summarizes a variety of fiscal, statistical, and administrative information; prepares related reports and memoranda; develops and revises division forms and report formats, as well as report preparation procedures.
• Performs a variety of administrative duties for the Division to include preparing and/or processing budget, purchasing, payroll, accounting and travel documents; tracks expenditures and revenues; and prepares budget amendments; records and deposits monies received by the Division.
• Enters data into Division databases, to include information from administrative functions and from operational/program activities.
• Establishes and maintains automated and manual records and files.
• Provides assistance and information to internal and external callers and visitors regarding the Division, its programs and services and the administrative support functions; refers callers/visitors to appropriate staff as needed.
• Performs special projects as assigned.
• Orders office supplies; makes travel arrangements and reservations; and maintains calendars for management staff or conference rooms.

• High school diploma or GED required.
• Two (2) years of related experience.
• Fingerprinting required.

Salary offers above the minimum pay grade may be considered based on qualifications.