Health and Safety Property Administrator

Health and Safety Property Administrator

The Wilf Ward Family Trust is seeking a Health, Safety and Property Compliance Administrator to play a pivotal role in supporting our Health & Safety and Property functions. Working closely with the Strategic Lead for Health & Safety, the Property Team, operational colleagues and external contractors you will help ensure the Trust meets its statutory and regulatory responsibilities across health, safety and property compliance.

• Complete administrative tasks as requested by the Health & Safety and Property leads
• Monitor the Safety & Housing email inbox, allocate actions appropriately and file documentation within compliance systems
• Maintain and support an approved contractors list in collaboration with the Health & Safety Lead, Property Team, Service Managers and external contractors
• Liaise with external contractors to monitor adherence to Service Level Agreements, including Fire Safety and Legionella audits, and escalade non‑compliance where required
• Administer online compliance portals such as Fire Safety and Legionella systems
• Develop and maintain reporting schedules, provide KPI updates to operational teams and quarterly compliance reports to the Board of Trustees
• Support the Strategic Lead for Health & Safety with the preparation and delivery of quarterly Health and Safety Committee meetings
• Assist the in‑house Responsible Person with monitoring regulatory standards relating to workplace health and safety, property condition and environmental management
• Monitor and review accident and incident reports to ensure correct reporting, investigation and statutory notifications
• Support Service Managers by maintaining health and safety and property elements of continuous improvement plans and other regulatory requirements

• Excellent attention to detail with the ability to manage and prioritise competing workloads
• Strong interpersonal and communication skills
• Competence in Microsoft Office applications, particularly Excel, and other digital management systems
• Experience working collaboratively across teams and with external contractors or consultants (desirable)
• Ability to work effectively in a sensitive, complex, and sometimes political environment, demonstrating discretion, integrity and sound judgement

We recognise the importance of recruiting skilled, compassionate, and reliable staff while demonstrating a commitment to inclusion, safeguarding and promoting the welfare of adults ase note that a criminal offence to work unsupervised with adults or children disqualifies applicants; successful offers will be conditional on pre‑employment checks such as DBS and referencing.