Administrative​/Clerical, Data Entry, Clerical

Position: Full Description
Location: Taos

Human Resources

105 Albright Street, Suite J Taos, New Mexico 87571

Telephone:  Facsimile:

www.taoscounty.org/jobs

Email applications to hr.jobs

Employment Opportunity

Internal/External

OPEN UNTIL FILLED

JOB TITLE:

Deputy Clerk I SALARY: $17.29

DEPARTMENT:
Clerk POSITION STATUS: FULL-TIME

FLSA STATUS:
Non-exempt UNION ELIGIBILITY:
Eligible

I. Position Function

SUMMARY:

Under the direction of the County Clerk the Deputy Clerk I performs a variety of entry level to complex clerical duties designed to expedite the processing, recording and archiving of legal documents filed with Taos County. Provides clerical support for the office of the Probate Judge.

Department Job Assignments:
This

Job Description is intended to be somewhat general in nature with respect to the job family, and as such it does not detail all duties of a particular job assignment. Additional duties, responsibilities, and accountabilities may be assigned to an employee in this position depending on the Department Job Assignment.

II. ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES:

The following statements are essential functions of this position and not intended to be all-inclusive; rather, they are intended to describe the general nature and level of work to be performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of the employee, and an employee may be directed to perform other reasonably related job duties and responsibilities.

The incumbent will be required to follow any other instructions and to perform any other duties reasonably requested by their supervisor. Taos County reserves the right to revise or change the job duties and responsibilities as the need arises, based on business need, and this

Job Description may be updated accordingly. This

Job Description does not constitute a written or implied contract of employment.

Job Duties:

* Deputy Clerk:
Services the public in the office, online and through the mail; collects required fees.

* Processes requests related to recording of legal documents and executing reconveyances; verifies information, date stamps, assigns recording and indexing codes and numbers;

* Operates computer terminal for entry and retrieval of data related to recordings of survey plats, deeds, mortgages, marriage licenses, liens, judgments, probates, leases, wills, mining claims, UCC financing statements, assignments, satisfactions, quit claim deeds, water rights registrations, business licenses, liquor licenses, etc.

* Receives and processes tort claims, probate documents and military discharges; updates permanent docket books and indexes according to established procedures; processes real estate transactions to County Assessor; conducts records and title research.

* Updates maps and related records as required; reviews and files into alpha precinct or comprehensive alphabetical files; updates registration cards and computer records as needed to make changes due to errors, moves, name changes, etc.

* Conducts licensing transactions for marriage licenses and records the same; conducts licensing transactions for beer, wine and liquor licenses; participates in the business renewal process, prepares renewal notices, processes renewals upon receipt and posts changes to accounts;

* Collects fees, performs daily accounting of receipts and revenues; processes standard forms for verification of balance and deposits receipts and revenue; runs various transaction reports showing cash and check revenues; runs transaction tapes to verify and balance; makes treasurer deposits.

* Performs research of titles, liens, ownerships, deeds, and other recorded documents for public; makes copies of documents as requested; processes documents received via mail according to established procedures.

* Receives financing statements (UCC's) through mail and over office counter showing debtor, secured party, assignee and description of collateral; time records, and dates said documents, performs data entry on the same.

* Receives documents from title companies; determines multiple parties to documents (etal) and completes "additional indexing" record; processes documents, indexes according to standard procedures; maintains microfilm for long term archiving of county records.

* Participates in the document archiving process; organizes, scans and stores documents according to established guidelines; monitors records retention programs and schedules according to state archive catalog of general retention schedules; follows guidelines and practices related to document preservation, archiving, and destruction; reports technical issues; may participate in needs analysis with department managers and facilitates alternative solutions to records retention needs.

* Identifies materials and documents qualifying as vital records, implements security requirements and storage control program for the same according to established laws and practices.

* Conducts records inventory and analysis of records according to retention…