Hybrid Accounts Receivable; AR Lead, Division Order & Production Analyst

Hybrid Accounts Receivable (AR) Lead, Division Order & Production Analyst

Walsh and Epic are small companies with a dynamic working environment. Our team members enjoy a variety of duties that can change based on the company’s focus and needs. We value flexibility, adaptability, and a proactive approach to work.

The Hybrid Accounts Receivable (AR) Lead, Division Order & Production Analyst is responsible for production reporting, banking and accounts receivable functions, 1099 and state withholding reporting, and related accounting tasks in Walsh ERP system and other systems. This role will also perform Division Order Analyst duties including researching and documenting ownership, computing working and net revenue interests, and maintaining division order records to ensure accurate revenue distribution, owner relations and compliance with contracts and leases.

The ideal candidate is detail-oriented, with strong organizational skills and the ability to manage multiple tasks efficiently.

If you are this person, we are currently seeking motivated and experienced individuals to fill the position based out of the Aztec, New Mexico area.

• Upload Excel into Walsh ERP system: Ensure accurate and timely upload of production data from Excel spreadsheets into the Walsh ERP system.
• Run OGOR and C-115: Generate OGOR (Federal Oil and Gas Operations Report) and C-115 (New Mexico Operator Monthly Production) reports.
• Review Reports: Conduct thorough reviews of OGOR and C-115 reports for accuracy and completeness.
• Upload into OCD and ONRR: Submit production reports to the Oil Conservation Division (OCD) and Office of Natural Resources Revenue (ONRR).

• Respond to Owner Inquiries: Address and resolve inquiries from owners promptly and professionally.
• Change Addresses: Update owner address information in the system as needed.
• Process New ACH Requests: Handle new ACH requests for direct deposit payments and maintain ACH setup records.

• Reconcile Bank Accounts: Perform regular reconciliations of bank accounts to ensure accuracy.
• Monitor Bank Balances: Track bank balances and ensure sufficient funds for disbursements.
• Upload Excel ACH File to Bank: Prepare and upload ACH files from Excel to the bank for processing.

• Post JIB Payments: Record Joint Interest Billing (JIB) payments in the accounting system.
• Monitor AR Balance: Regularly review accounts receivable balances and follow up on collections.
• Reach Out to Overdue Owners: Contact owners quarterly regarding overdue balances and coordinate payment arrangements.

• Run 1099 Pre-Report from Walsh ERP system: Generate preliminary 1099 reports and reconcile owner data.
• Review Missing TINs: Identify missing Taxpayer Identification Numbers and obtain required information.
• Upload into FIRE IRS System: Submit 1099 reports to the IRS via the FIRE system.
• Run DR21 Report from Walsh ERP system: Generate Colorado DR21 (Oil & Gas Severance Withholding) reports.
• Upload to Colorado Website: Submit DR21 reports to the Colorado state portal.

• Title and Ownership Research: Research leases, contracts, and title documents to verify ownership and burdens.
• Compute Revenue Interests: Calculate working interest, net revenue interest, and royalty allocations for wells and units.
• Maintain Division Order Records: Create and update division order files and ownership ledgers in Walsh ERP system.
• Prepare Division Order Packages: Draft division order summaries and supporting documentation for internal review and owner communications.
• Resolve Ownership Discrepancies: Investigate and resolve discrepancies between title records, division orders, and accounting allocations.
• Coordinate with Land/Legal Teams: Work with land administration and legal to ensure division orders reflect current contracts, assignments, and conveyances.

• Support Non-Op Accounting: Assist with non-operating JIB and revenue entries as needed.
• Ad-hoc Reporting: Produce ad-hoc reports and analyses to support management decisions.
• System Maintenance: Keep Walsh ERP…