Executive Administrative Assistant

The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity.

They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean's office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.
• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization.

* Ability to maintain confidentiality in all work performed.

* Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions.

* Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc.

* Ability to work independently in the accomplishment of assigned tasks.

* Ability to organize and prioritize work effectively; and the ability to meet established deadlines.

* Excellent oral and written communication skills

* High School Diploma or equivalent

* Three years of executive-level administrative experience

* Bachelor's Degree

* Experience working with senior-level leaders or executives

* 10 or more years of experience in a university or higher education environment

* Project management experience