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Executive Assistant, CFO and Vice President, Human Resources

Job in New York City - Richmond County - NY New York - USA , 10007
Company: Protara Therapeutics, Inc.
Contract position
Listed on 2021-02-09
Job specializations:
  • Administrative/Clerical
    Executive Assistant
Job Description & How to Apply Below
Job Overview:

The Executive Assistant provides business and administrative support to CFO and VP, Head of Human Resources. This person will handle details of a highly confidential and critical nature for a department(s) by performing the following duties.

Essential Duties and Responsibilities include the following (Other duties may be assigned):

* Perform a variety of general administrative tasks in support of the day-to-day operations for the Finance, Investor Relations and HR team, such as scheduling meetings, preparing email correspondence, filing, sorting and distributing mail.
* Efficient and seamless diary management - liaising with external providers, suppliers, collaborators, consultants and colleagues.
* Organize, schedule and track all investor meetings and conferences logistics.
* Draft and edit documents, email correspondence, reports and presentations, as requested.
* Various follow-up on behalf of management as requested.
* Determine the priority of matters for attention of the Executive Team; redirect matters to staff members to handle or handle matters personally, as appropriate.
* Collaborate and coordinate across other executive assistants in other departments.
* Negotiate and arrange meetings and prepare agendas, reserve and prepare conference rooms for meetings, including AV/VC/Zoom/Microsoft Teams and catering as needed, and greet and coordinate activities for guests and other attendees.
* Coordinate complex travel plans and develop complete and comprehensive itineraries.
* Prioritize conflicting needs; manage expectations; handle matters expeditiously, proactively, and follow-through on projects to successful completion.
* Ensure that all work is completed in a timely manner, is compliant with company policies and processes, and reflects the highest level of professionalism.
* Assists with scheduling New Hire Induction and On-boarding preparation, as directed.
* Assist with New Hire IT onboarding.
* Assist in scheduling candidates for interviews and related travel and lodging requirements (if required).
* Respond to external and internal queries timely and coordinate additional communications as needed to resolve inquiry.
* Assist with tracking, reconciling and completing expense reports on behalf of CFO and VP, Head of HR with their corporate credit card or company-related spending.
* Assist in quarterly reviews and year end audits.
* Manage Ad-hoc projects as needed.

Education and/or Experience:

* High School diploma required
* Bachelor's degree preferred
* At least 5 years of Administrative Assistant experience

Supervisory Responsibilities: None


* Previous experience in the biotechnology or pharmaceutical industries preferred.
* Supported Finance, HR and or IR functions preferred.

Computer Skills:

* Must be proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook, etc.)

Certificates, Licenses, Registrations: None required

Other Skills and Abilities:

* Demonstrates attention to detail.
* Excellent written and verbal communication skills.
* Exhibits superior customer service skills.
* Ability to prioritize, stay organized and multi-task successfully in a fast-paced environment.

Physical Demands:

* Ability to lift 20-30 pounds by office manager, when necessary.

Protara is committed to being a diverse and inclusive workplace. Protara is an Equal Opportunity Employer and is committed in policy and in practice to recruit, hire, train, and promote in all job qualifications without regard to race, color, religion, gender, age, national origin, citizenship status, marital status, sexual orientation, gender identity, disability and veteran status and any other protected characteristics under federal, state or locals laws.
Position Requirements
Less than 1 Year work experience
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