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School Secretary

Job in New York City - Richmond County - NY New York - USA
Company: The New York City Department of Education
Full Time position
Listed on 2020-08-26
Job specializations:
  • Education
Job Description & How to Apply Below
Job Details

School Name: M.S. 936

District: 20

School Site: The Mafalda DiMango Campus for the Arts 278 59th Street, Brooklyn, NY

Send Cover Letter and Resume to: (Please contact us using the "Apply for this Job Posting" box below)


School Secretary


Mission - Social and Emotional

At M.S. 936 we believe that the Arts are the foundation to teaching the whole child. We embrace a culturally diverse learning community and promote strong teacher-student relationships. We commit to strong family ties to support both our students and the community we serve.

Mission - Instructional

To create a rigorous learning environment that engages students. To develop strong curricula aligned with the key shifts of Advanced Literacy. And to give our students the skills they will need to be critical thinkers as well as creative contributors in the 21st Century.

Our School Vision

At M.S 936 we will prepare our students with the tools they need to be creative, productive citizens that understand their worth as unique critical thinkers in our ever changing society. The arts allow students the opportunity to become collaborators who possess strong interpersonal skills and celebrate diversity and expression. We will provide students with a strong foundation that is unique unto itself due to its emphasis on teaching the whole child through music, dance, visual arts, and theater. Our students will be able to face the rigorous demands of college readiness with a specific skill set only obtained through a quality education and full immersion in the arts at a developmentally integral age.

A 2-day summer planning institute will offer an essential opportunity for staff to be involved in developing the school’s culture and instructional program. Because we believe that all staff members play an important role in the education of our students, the school will offer opportunities for secretaries to participate in the school community in a variety of ways.

Additionally, the school will offer after school activities:

  • In-house school committees and/or special programs.
  • Advance notice of dates will be supplied, and those who participate will be compensated according to the terms of the UFT contract. Staff participation in these activities is voluntary, although strongly encouraged, as they are very important to the development of the school.


    Because roles in small schools are varied and complex, serious consideration will be given to applicants who demonstrate in their resume and cover letter experience and/or willingness to commit to the school’s mission and core beliefs and to become involved in these essential aspects:

  • Performing School Secretary tasks in support of the learning community and focus of the school.
  • Assisting the Principal with clerical tasks such as updating calendar, making appointments, sending and receiving correspondence.
  • Performing all functions of human services support, as they pertain to the role of school secretary, including payroll and employment processing.
  • Performing all functions of pupil enrollment services, including but not limited to registration, transfers, maintaining required documentation of all enrolled students
  • Performing pupil accounting, payroll, purchasing and supply duties using DOE systems and Microsoft applications
  • Collaborating with school aides on office responsibilities
  • Engaging and interacting with staff, parents, students, and the school community in a positive manner

    The successful candidate will demonstrate and be willing to carry out the following duties and responsibilities:

  • Ability to efficiently use FAMIS, ATS, EIS and other DOE purchasing protocols.
  • Ability to perform general office management tasks.
  • Ability to process school-wide payroll.
  • Ability to maintain student records and schedules and coordinate all purchases of textbooks, equipment, and supplies.
  • Ability and/or willingness to utilize office equipment and software such as Microsoft Office Suite (Word, Excel, Internet Explorer, Outlook) and Google Apps
  • Ability to implement the appropriate procedures regarding student and employee records in keeping with DOE regulations.
  • Strong organizational skills to maintain payroll, purchasing and inventory records.
  • Knowledge of the DOE policies regarding student and employee records.
  • Willingness to learn new skills and participate in professional development activities.
  • Ability to effectively communicate orally and in writing with colleagues, parents, students, and the community.
  • In addition to the cover letter, resume, and interview, applicants must present three references including, if possible, one from a current supervisor. Other references might include a colleague with whom the applicant has collaborated, and/or a professional organization or staff development representative.


    As per Collective Bargaining Agreement

    An Equal Opportunity Employer M/F/D

    It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation.

    Position Requirements
    Less than 1 Year work experience
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