Office Services Support Specialist

Provide administrative support to the Office Manager and serve as an Office Services resource in the coordination and execution of the corporate office administrative operations.

• Standard administrative support functions:
• Compose, edit and type letters, memorandums, and transmittals.
• Compile, organize, and accurately finalize documents for signature or other distribution.
• Maintain Department filing systems; create and maintain department files, paper and electronic and adhere to document retention and destruction procedures, as outlined in the Records Management Policy.
• Screen, handle, forward and place telephone calls for team members. Compose accurate and detailed messages.
• Schedule conference rooms and arrange catering and all details for meetings;
  Update Angus with guests/visitors for all meetings.
• Arrange team travel including air, hotel, car rental and meeting attendance, as required.
• Organize and submit expense reports; input and approve eTime for self/team as requested.
• Manage invoices, billing, expenses, credit card statements and employee reimbursements for department team
• Sort, open, deliver or process incoming and outgoing mail, packages and internal correspondence.
• Arrange for courier or overnight services.
• Operate office equipment such copiers/scanners, fax machines, all conference room audio visual presentation equipment and telephones with voice mail capabilities.
• Submit requests/order supplies as needed.

• Create spreadsheets for project coordination.
• Assist with Board Meeting organization, and other BXP meetings.

• Provide relief to the Receptionist(s) as part of the Office Services team.
• Cover duties of Mailroom Coordinator when absent.
• Special projects or assignments as requested by departmental staff.
• Provide assistance to CEO’s EA, VP of Joint Ventures, and Marketing Department.
• Perform other duties as assigned by the Office Manager.

• High school diploma or equivalent educational certificate required; a BA/BS Degree preferred.
• Minimum of 2-5 years of progressively responsible administrative support experience and special projects experience required.
• Related business/industry experience desirable.
• Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.
• Demonstrated ability to determine needs and achieve results without close supervision.
• Demonstrated ability to take initiative and lead projects.
• Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.
• Ability to work under pressure and within time constraints.
• Superior verbal and written communication skills.
• Excellent analytical skills.
• Excellent attention to detail.
• Ability to work independently and also as part of a team.
• Exhibit and champion excellence in work and willingness to embrace change.
• Flexibility with work schedule to include working overtime on a periodic basis.
• Proficiency with Microsoft Office Applications.

• Involves work of a general office nature usually performed sitting such as answering the phone and operation of a computer.
• Involves work of a general office nature usually performed standing such as operation of a photocopier and a fax machine.
• Involves movement between departments to facilitate workflow.

• This position regularly interfaces in both verbal and written form with all levels of BXP employees (in multiple locations) regarding a wide range of matters. Many matters are of a confidential nature. This position regularly interfaces with external consultants and vendors.

• This position reports directly to the Office Manager who provides guidance and coordinates, evaluates, and monitors work performance.

$69,630 - $90,200. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and…