Receptionist​/Front Desk Coordinator at Midtown Hedge Fund-in office

Our client, a global investment firm with offices across the U.S., Europe, and Asia, is seeking a polished and highly organized Receptionist / Front Office Coordinator to support their newly opened New York City office. This is a unique opportunity to join a growing firm at an early stage in their NYC expansion and play a key role in shaping the front‑of‑house experience and overall office environment.

This is a highly visible, client‑facing role where you will serve as the first point of contact for guests, clients, and internal stakeholders. The ideal candidate is professional, warm, and detail‑oriented, with strong communication skills and a natural ability to create a welcoming and seamless experience. This role requires someone who takes pride in presentation, operates with discretion, and is comfortable managing both reception and broader office coordination responsibilities in a corporate setting.

• Manage the front desk and serve as the first point of contact for all guests and visitors
• Answer and direct incoming calls with professionalism and efficiency
• Maintain a polished and organized front‑of‑house environment, including reception and meeting spaces
• Coordinate meeting room bookings and ensure all logistics are set up seamlessly
• Handle incoming and outgoing mail, deliveries, and courier services
• Coordinate transportation logistics including taxis and car services
• Partner with the Office Manager on facilities, maintenance, and vendor coordination
• Liaise with building management and security to manage guest access and visitor registration
• Issue visitor passes and maintain accurate records of guests and contractors
• Support onboarding and logistics for visiting staff (desk setup, access cards, etc.)
• Assist with office supplies, stocking, and general workplace upkeep
• Take on ad hoc administrative tasks and special projects as needed
• Serve as Fire Marshal and First Aider (training provided if needed)

• 2+ years of experience, preferably within financial services or another corporate environment
• Strong proficiency in Microsoft Office Suite and comfort learning new systems
• Polished, professional demeanor with excellent interpersonal skills
• Strong written and verbal communication skills
• High level of organization and attention to detail
• Ability to multitask and manage competing priorities
• Discretion and ability to handle sensitive information
• Proactive, solutions‑oriented mindset
• Friendly, approachable, and client‑service focused attitude

8:30am–5:30pm
Fully onsite, 5 days per week

$80K–$125K base (DOE) + bonus + amazing benefits