Executive Assistant

Location: New York

## Executive Assistant Apply locations:
New Yorktime type:
Full time posted on:
Posted 2 Days Agojob requisition :
JR
** KPF**, a global architecture practice headquartered in New York City, is seeking a Executive Assistant in New York City. This Executive Assistant provides direct administrative support to multiple Principals and their teams at varying levels of engagement.
** Primary Responsibilities**:
* Responsible for the calendar and all scheduling on behalf of their principals, proactively managing their time by flagging conflicts and establishing calendar reviews at a regular cadence. Point of contact between principals and internal project teams.
* Coordinates all facets of both domestic and internation travel, air/ground, hotel/restaurants. Be available as needed after hours for travel updates, changes, or emergencies — mostly related to international travel.
* Ensure principals travel credentials are up to date, including passports, visas, and entry accounts.
* Prepare internal and project communications on behalf of the principal as needed, including but not limited to email outreach, speaking notes, reports, and presentation materials.
* Coordinating outside engagements (speaking events, conference presentations, etc.). Logistics include speaking notes, bios, headshots, sending presentation materials, announcements, and social media.
* Updates Outlook and CRM database with new contacts as necessary.
* Manages all expenses, tracking receipts across travel and appointments, and submitting them regularly.
* Prepares and submits their Principals’ timesheets (bi-monthly), if necessary.
* Requests conference room/refreshments for any meeting as needed.
* Maintain Principals’ NCARB, architectural licenses, learning credits, AIA membership and other certifications.
* Work on special projects and committees as needed.
* Support additional Principals and Executive Assistants on joint effort initiatives and submissions.
* Presentability, discretion and ability to interface with clients, high net-worth individuals, officials, and VVIPs.
*
* Qualifications:

*** Bachelor's Degree
* Three years minimum administrative experience###
** Pay Range:**$75,000.00 - $95,000.00 Annual
** Why KPF?
** KPF’s mission is to elevate cities through impactful design, collaborating closely with the world’s most forward-thinking clients to create high performing, carefully crafted buildings that are unique to their physical, social, and environmental contexts.
* ** Career Growth:
** Opportunities for training, development, and career progression.
* ** Company Culture:
** Collaborative, high-performance environment with a focus on innovation and excellence.
* ** Benefits:
** Comprehensive health insurance, including medical, dental, and vision insurance, 401k with company matching contributions, paid time off and other perks.
*
* To Apply:

** Applications submitted without a resume will not be considered.

** KPF is an equal opportunity employer.*
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