Jr. HR Specialist - Eastern Long Hospital

Job Description - Jr. HR Specialist - Eastern Long Island Hospital (2600287)

Jr. HR Specialist - Eastern Long Island Hospital

Under the general guidance of the Assistant Director of Human Resources, the Junior Human Resources Specialist performs a variety of administrative and operational HR functions within established guidelines to support Staff Co/Stony Brook Eastern Long Island Hospital. This role is responsible for supporting day-to-day Human Resources activities, including recruitment and onboarding, employee record maintenance, employee inquiries, and policy compliance. The Junior HR Specialist serves as a key liaison between employees and the Human Resources department by managing administrative processes and supporting efficient, high-quality HR operations.

• Support recruitment activities, including posting job requisitions, coordinating with internal and external candidates, initiating background screenings, generating offer letters, and assisting hiring managers with applicant tracking system (ATS) processes.
• Support smooth and compliant onboarding and offboarding processes, including preparation of employment documentation and coordination with cross-functional partners.
• Partner with Talent Acquisition as needed to ensure a seamless candidate-to-employee transition experience.
• Collaborate with HR team members to plan and facilitate new hire orientation and onboarding activities; present orientation content related to HR policies and procedures as needed.
• Respond to routine employee inquiries and provide timely, accurate information related to HR policies, procedures, and processes.
• Liaise with employees, supervisors, managers, and coworkers to assist with issue resolution and administrative support.
• Coordinate the annual purge of outdated HR records.
• Perform administrative and operational support functions, including file maintenance and auditing, scanning files, report generation, invoice reconciliation and payment processing, and preparation of correspondence.
• Maintain strict confidentiality regarding personnel matters, employee relations issues, legal actions, terminations, and organizational plans.
• Provide guidance and support to ensure compliance with organizational policies, procedures, federal and state employment laws, and EEOC regulations.
• Perform other duties as requested, directed, or assigned.

• Bachelor’s degree in Business Administration, Human Resources, or a related field and a minimum of one (1) year of HR administrative experience; or, in lieu of a degree, at least three (3) years of full‑time Human Resources experience.
• Working knowledge of general Human Resources practices and employment regulations.
• Strong organizational skills with the ability to prioritize, plan, and manage multiple administrative tasks
• Strong attention to detail and analytical skills; ability to work methodically and accurately in a fast‑paced environment.
• Strong communication and interpersonal skills.
• Excellent customer service orientation and ability to work effectively as part of a team.
• Proficiency in Microsoft Word, Excel, and Outlook.

Demonstrated understanding of the importance of employee and organizational confidentiality.

• Experience working as an HR Assistant or a similar role.
• Human Resources experience in a healthcare environment.
• Experience working in a unionized setting.
• SHRM and/or PHR certification.
• Experience with ADP, HRIS platforms, and Health Stream (LMS).
• Experience using an applicant tracking system, preferably Taleo.

Advanced Excel skills.

• This position may require prolonged periods of sitting or standing.
• Must possess effective written and verbal communication skills.
• Must have sufficient visual ability to read and interpret information.
• Must be able to hear and understand instructions.

Must have sufficient mobility and dexterity in one or both arms — or be able to use approved assistive devices — to operate a computer, telephone, and other standard office equipment.

The responsibilities and tasks outlined in this job description are not exhaustive and may change…