Business Administrator , Agriculture and Natural Resources

Business Administrator I, Agriculture and Natural Resources

Job no: 502934
College / VP Area: College of Ag & Natural Res
Work type: Staff
Location: Newark, DE
Categories: Administrative Support, Full Time

The College of Agriculture and Natural Resources is comprised of four academic departments—Plant & Soil Sciences, Animal and Food Sciences, Applied Economics and Statistics, and Entomology and Wildlife Ecology—alongside the State Experimental Station, which includes the Newark Farm and the Carvel Research and Education Center in Georgetown. The College also hosts Cooperative Extension and the Dean's Office, which oversees central support offices—inclusive of Communications, Facilities, IT, Events, and Academic Services—as well as College programs such as the UDairy Creamery, Fresh to You, and the UD Botanic Gardens.

The Business Administrator role primarily manages the administrative and fiscal functions of both the UDairy Creamery and Newark Farm units. In addition, this role acts as liaison between the college and university administrators, vendors, other educational institutions, and government agencies to resolve complex issues and exchange information to ensure smooth operational efficiency of both entities. This position also provides financial oversight for various units within the Dean's suite of the College of Agriculture and Natural Resources, including but not limited to Facilities Management, Undergraduate Student Services Team, Communications, and Events.

• Manages the administrative, business, and financial needs of the UDairy Creamery and Newark Farm.
• Provides financial oversight and processing support for various units within the Dean's suite, including Facilities Management, Undergraduate Student Services Team, Communications, and Events.
• Manages over $2,000,000 in expenses annually for UDairy Creamery and Newark Farm operations, including review, tracking, administration, and payment processing through UD Exchange for vendor payment schedules.
• Collaborates with Accounts Payable to ensure timely payments to vendors and resolve issues.
• Provides Director, Farm Superintendent, and various unit managers with budgets, projections, and funding availability; monitors and reviews all expenditures for funding, reporting, policy compliance, performs analyses, processes required forms, and provides projections.
• Manages revenue and expenditures for Newark Farm’s operations; audits and reports financial transactions to funding sources (including State funds, self-supporting and endowment). Audits and approves all credit card transactions for UDairy Creamery and Newark Farm locations and units; serves as Concur Liaison.
• Develops and implements financial and business procedures that improve operational efficiency and comply with applicable University policies.
• Manages UD Work Force system for Newark Farm exempt staff, students, and part‑time employees; serves as backup approver for all Newark Farm units.
• In conjunction with Farm Superintendent purchases and maintains accurate records of all purchased and leased equipment.
• Responsible for cash management operations for the College of Agriculture and Natural Resources, including receipt, review, and verification of all cash and check receipts and transmittals; ensures compliance with federal, state, and internal audit guidelines.
• Advises departments and units on university cash policies; handles incoming departmental mail pertaining to returned checks, resolution reports, and wires; prepares required cash transmittals and journal vouchers; processes stop payments as needed.
• Works closely with the Grants Team to ensure delegated authority payments are recorded and processed within UD cash policy guidelines.
• Serves as PCI DSS point of contact for credit card processing for Dean's Office Event Team, participates in annual training and reporting to ensure PCI compliance.
• Oversees Clover credit card processing transactions in UDeposit.
• Assists with coordination and submission of grant applications for UDairy Creamery and Newark Farm.
• Serves as Department Purchasing Specialist in UD Exchange for the Dean's Office.
• Independently…