Early Careers Events Specialist

As an Events Specialist in Early Careers, you will partner with recruiters to execute on event strategy in conjunction with recruiting leadership, engage with internal and external partners to identify the best event set‑up, and manage end‑to‑end planning, logistics and execution across virtual and in‑person events and large conferences.

• Create and update a project plan to ensure all aspects of event preparation are covered; track against key deliverables.
• Manage upfront logistics for virtual events; host virtual information sessions and interviews on Zoom on a regular basis.
• Book rooms and AV services; order catering; prepare marketing materials; leverage the events system to send invites and manage RSVPs.
• Plan and execute summer program events in multiple locations, including week‑one orientation, networking events, senior speaker series, etc.
• Manage candidate travel and expense reimbursement; answer ad‑hoc questions.
• Travel as needed to events throughout the U.S.
• Create and submit expense reports; centrally track all expenses.
• Create resume bundles, build interview schedules, print materials, create folders and day‑of materials.
• Manage candidates in the applicant tracking system for all covered events, including real‑time status updates and accurate completion of data.
• Complete additional projects and/or tasks to ensure the team can deliver results as needed.

• Project and/or event management experience.
• Strong organizational skills, follow‑through and results orientation; ability to manage time, prioritize and elevate appropriately.
• Operates with a sense of urgency, strong attention to detail and focus on accuracy and data integrity; ability to multitask across tactical and strategic initiatives.
• High degree of flexibility and adaptability in work and communication style; initiative and desire to work in a fast‑paced, dynamic environment.
• Strong verbal and written communication skills across audience levels.
• Strong focus on operational excellence, ability to manage end‑to‑end processes seamlessly.
• Team player combined with motivation to work independently.
• Ability to create a positive experience for both internal and external constituents and handle HR information and data confidentially and sensitively.
• Proficiency in using Zoom for virtual meetings, including scheduling, hosting and participating in video conferences.

• Track record of being a positive contributor in a large team environment.
• Ability to build relationships with internal stakeholders, applicants and prospects.
• HR experience preferred.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

We offer a competitive total rewards package, including:

• Base salary determined by role, experience, skill set and location.
• Commission‑based pay and/or discretionary incentive compensation in cash or profit‑sharing equity, awarded in recognition of individual achievements.
• Comprehensive health care coverage.
• On‑site health and wellness centers.
• Retirement savings plan.
• Backup childcare.
• Tuition reimbursement.
• Mental health support and financial coaching.
• Other benefits and programs meeting employee needs, based on eligibility.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.

We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs.