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Senior Contract Specialist

Job in Norfolk - VA Virginia - USA
Full Time, Contract position
Listed on 2020-02-18
Job specializations:
  • Administrative
    Clerical, Office Administration
  • Engineering
Job Description & How to Apply Below
Senior Contract Specialist
Place of Performance: Norfolk, VA

General Description:
Senior Contract Specialist shall perform acquisition management support services and ship operation activities primarily to support contracts.

Specific Tasks:
• Electronic Systems:  You shall have extensive proficiency and working experience with the following systems: ESC-PRISM contract writing system, eInvoicing System Delphi, MARAD Electronic Invoice System, Virtual Office Acquisition (VOA), Federal Procurement Data System (FPDS-NG), Ship Manager Performance Evaluation and Appraisal  System (SM-PEAS), Nautical System Enterprise (NSE) and Sharepoint. You shall be highly proficient with MS Word, Excel, Outlook and PowerPoint.
• Acquisition and Contract Administration Support: Provide professional support services to agencies in conducting federal acquisition management activities. Services may include but are not limited to: acquisition planning assistance, including market research and recommending procurement strategy: acquisition document development, including cost/price estimates, quality assurance surveillance plans, statements of work, synopses, solicitations, price negotiation memoranda, etc.: expert assistance in supporting proposal evaluations, including price/cost analysis or technical proposal analysis: contract administration support services, including assistance with reviewing contractor performance, developing contract modifications, and investigating reports of contract discrepancies: contract close-out assistance
• Contract Preparation and Administration:
a) Acquisition Strategy Support. Provide advice and recommendations for all elements in acquisition plans, including approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestone schedule.
b) Assist in preparing Statements of Work (SOW), Statements of Objectives (SOO) and other requirements documents. This effort includes assisting program offices in researching and drafting specifications and standards, including Performance-based Work Statements (PWS); developing performance measures; providing consultation and recommendations; and coordinating requirements documents.
c) Assist the program offices in preparing Independent Government Cost Estimates (IGCEs). Research may include, but is not limited to, previous purchases for the same products or services; current market value of the products or services; and other agency purchases of similar products and services.  
d) Prepare Request for Quotes (RFQs), Request for Proposals (RFPs) and Combined Synopsis/Solicitations. Assure that the solicitation includes all appropriate terms and conditions. Recommend and prepare unique terms and conditions as required. Prior to release of solicitation, verify that funds are available and obtain legal concurrence, if applicable.
e) Assist in the evaluation process and assure written documentation to support informal or formal source selection procedures. If formal source selection procedures are used - prepare Source Selection Plans; assist with identification of Source Selection Evaluation Board (SSEB) members; ensure Conflict of Interest/Nondisclosure Forms are signed; prepare evaluation sheets; and prepare a draft Source Selection Decision Memorandum.
f) Work with evaluators and Contracting Officer (CO) to identify pre- negotiation objectives and assist the CO with discussions with the offerors. Prepare final contract award documents for task and delivery orders and stand-alone contracts; prepare Contracting Officer Representative (COR) designation letters; obtain legal concurrence; distribute contract to appropriate parties; and input award information into the Federal Procurement Data System (FPDS-NG) and upload to VOA.
g) Prepare appropriate documentation for the exercise of options, modifications of various types for post-award activities, and assist in the resolution of contractor performance issues.
• Electronic Systems Support: Provide expert guidance to users of electronic systems.
a) Guide and train contracting staff with processing contracting documents in ESC-PRISM.
b) Guide and train operating staff and financial control staff with inputting requisitions in ESC-PRISM.
c) Guide and train contracting staff with the aspects of VOA web-based application for uploading and searching for MARAD contracting documents, reviewing MARAD programs and accessing other web federal applications.
d) Guide and train contracting staff and operations staff with inputting and retrieving data from SM-PEAS and NSE.
e) Collect, analyze and draft reports on acquisition data using FPDS-NG, PRISM and SM-PEAS.
f) Guide and train contracting staff and operations staff with storing, viewing and retrieving records from Sharepoint.
• Acquisition Policy: Assist in the issuance of policy and procedural guidelines to be used throughout MARAD to increase effectiveness and uniformity in the management and administration of acquisition programs, and to comply with Government-Wide Requirements and Regulations; keep abreast of proposed changes to the FAR, Office of Federal Procurement Policy Directives, Departmental Acquisition Regulations including the TAR, the Transportation Acquisition Manual (TAM), and other issuances from the General Services Administration (GSA), Small Business Administration (SBA), and Department of Labor (DOL).  MARAD also has internal clauses and the contractor shall be aware and assist with any updates to the MARAD  solicitation provisions and clauses.
Position Requirements
Bachelor,   3 to 4 Years work experience
Required Language Skills:
  • English - Very good
Contact Information
Contact Name: Entourage Consulting K.k.
Contact Phone: 2108804802
Preferred method of contact: Email with CV via Application Box below.
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