Executive Manager​/Assistant Director

About the job Executive Manager/Assistant Director (Novena)

As an Executive Manager / Assistant Director in the Business Planning & Management Branch of ASPD, you will complement the Senior Assistant Director to ensure that the departments operations align with Whole-of-Government (WOG) policies and guidelines. You will oversee corporate governance in contract and office space management, while fostering collaboration across clientbranches and Organisation divisions. The role and responsibilities are outlined below:

• Lead and mentor a team of officers to achieve departments objectives.
• Review, refine, and implement policies and processes for administrative services.
• Support financial management, project coordination, access reviews, and IT system administration as needed.

• Develop and execute space optimization strategies to enhance workplace efficiency.
• Manage tenancy agreements, including cost analysis, budget planning, approval submissions, and timely renewals.
• Ensure compliance with WOG regulations for office space allocation and utilization.

• Oversee the end-to-end contract life cycle, from user requirement gathering to tender evaluation and vendor appointment.
• Supervise contract administration to ensure adherence to specifications and performance standards.
• Conduct market research to identify and engage reliable suppliers, driving cost-effective procurement.

• 7-8 years of relevant experience in administration, procurement, or strategic planning (public sector preferred).
• Proven leadership in team management and stakeholder engagement (internal teams & vendors).
• Strong analytical, problem-solving, and conceptualization skills with the ability to synthesize complex information.
• Excellent written and verbal communication, including policy drafting and executive presentations.
• Confidence in liaising with senior management and cross-functional teams.
• Adaptability to both desk-based and operational tasks, with high resilience in a dynamic environment.
• Meticulous, resourceful, and adept at multitasking under tight deadlines.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint).

• Familiarity with Instruction Manual (IM) on Procurement, GeBIZ, and GeBIZ Management Console (GMC).

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.