Accounting Assistant PT

Position: Accounting Assistant PT 2026
Position Information Department:
Administration-Accounting/Finance

Reports To:

Accounting Director Level of Responsibility:
Staff Collaborates Closely With:
The Human Resources department, the other members of the Accounting and Payroll team as well as the various departmental Ministry and Administrative Support groups.

Summary of Position The Accounting Assistant role helps strengthen church ministries by providing accurate, timely financial information through consistent accounting policies and practices. This enables ministry leaders to make sound financial decisions for their respective areas and the church as a whole. Additionally, the role involves collaborating with other staff to ensure vendors are paid promptly and expenses are managed effectively, so that the church practices good stewardship of the congregation's donations.

These practices ensure the smooth and accurate payment of purchases and services, contributing to the efficient financial management of the church.

Essential Functions
1. Assist with the Accounts Payable process, including processing check or ACH payments to vendors and ACH reimbursements to staff.
2. Assist with the monthly processing of the church credit cards, ensuring all transactions are accurately coded and approved in SAP Concur and accurately booked to the Shelby Next general ledger.
3. Assist with the annual and monthly budgeting and reporting process to the various departments and senior leadership/Trustees.
4. Assist with the recording of donations and fees into Rock, the church management system, and to the Shelby Next general ledger.
5. Assist the Payroll Coordinator with various bi-weekly and monthly payroll reporting processes as well as the year-end Annual Open Enrollment for Benefits.

Other

Key Responsibilities Participate in Christ Church staff life by attending all-staff meetings, church sponsored events, worship, training events and contributing to a culture of collaboration and encouragement.

Support church-wide initiatives and special events – assist with Christmas, Easter, Mother’s Day services, outreach and mission events by serving in flexible roles beyond primary ministry responsibilities.

Engage in ongoing personal and professional development through training, reading, coaching or mentoring, in order to grow as a leader and servant of Christ.

Collaborate across ministries to ensure alignment, share resources, and strengthen unity on our staff teams.

Demonstrate and model Christ Church’s core values in daily work, relationships and service to others.

Maintain a posture of flexibility by assisting with projects or assignments outside the immediate scope of the role when needed.

Contribute to a culture of grace, care and prayer by being available to support, encourage and pray with staff and volunteers and congregants as appropriate.

Process payments to vendors and reimbursements to staff promptly and accurately (twice monthly for check and ACH). Ensure, invoices are per contractual terms prior to payment.

Record bank account debits for vendor services, ensuring each transaction matches approved invoices and is coded to the correct account in the church’s general ledger.

Import credit card transactions into the Shelby Next ledger and ensure reconciliation to SAP Concur.

Prepare and distribute monthly budget to actual financial reports and listing of expenses to each department.

Upload the annual One Fund budget by Fund/department/GL account to the Shelby Next ledger.

Review daily activity in the Church's checking account to ensure accuracy and resolve banking issues - re:
Positive pay/ ACH exceptions or unknown deposits or withdrawals.

Review and manage the outstanding checks for stale/void dates.

Assist in the process of recording donations and fees in Rock (the church management system) and perform the export/import process from Rock to the Shelby Next Ledger.

Prepare all monthly HR related bills for payment and send to SAP Concur.

Submit post payroll (bi-weekly) to SAP Concur, the total payroll contributions for Health care spending accounts (FSA and HSA) and 401k.Provide assistance to the Payroll Coordinator at year end during the Benefits Open…