Registrar/Peims Clerk - High School
Job in
Odessa, Ector County, Texas, 79767, USA
Listed on 2026-06-02
Listing for:
Ector County Independent School District
Full Time
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Education Administration, Administrative Management
Job Description & How to Apply Below
Job Title: High School Registrar/PEIMS Clerk Wage/Hour Status: Non-Exempt
Reports to: High School Campus Principal Pay Grade: Clerical Pay 5
Dept. /School:
Assigned Campus Days: 227
Supervises:
Primary Purpose: To efficiently maintain scholastic, PEIMS and other data/records as required.
Qualifications:
Education/Certification:
- High school Diploma or GED equivalent.
- Computer Skills
- Clerical & Office
MAINTAIN & FILE RECORDS FOR ALL STUDENTS
- Including registering & withdrawing new/returning/exiting students.
- Working closely with ECISD Departments particularly Student Attendance Office and Records Management, Special Populations Departments & Information Systems.
- Answering all incoming calls concerning enrollment, sending & receiving/requesting transcripts from out of school students/other school district, immunizations requests, verification of graduation from employment agencies or government agencies, course and credit questions.
- Affixing TAKS, SAT, ACT, End of Course Exams, PSAT & AP to score cards.
- Creating packaging slip & collecting records to be sent to Records Management Department, including withdrawn students and graduates, flagging transcripts with delinquent account information.
- Making address corrections and verifying social security numbers for accuracy.
- Completing student cumulative folder with completed withdrawal forms and transcripts.
- Documenting records of the school where student will attend.
- Evaluating transcripts by being knowledgeable of all TEA and ECISD guidelines, evaluating courses and credit-TEA numbers and local credits from other states.
- Calling other school districts for course description to help determine a corresponding Texas course, inputting attendance, courses and credit information credit by exam, correspondence course and dual credit into computer.
- Notifying teachers, bookkeeper, librarian and textbook manager of withdrawal status of students.
- Assisting ECISD personnel by checking credit count, date of first enrollment, date of birth and proof of residency.
- Verifying address, absences and possible discipline records.
- Complete folders before counselor visitation.
- Forward immunization records to school nurse; verifying address boundaries, faxing information to junior highs
- Documenting records sent to schools for leaver code information.
- Changing withdrawal codes if applicable, evaluating leaver report and transcripts to make changes for PEIMS leaver reporting.
- Verifying graduate report for graduation date, withdrawal date, graduation code, special education, college-bound, non-graduate data, etc.
- Preparing year end status report.
- Determining grade level of students for next school year.
- Assisting in the Dropout Recovery procedures.
- Assisting in the Completion Rate procedures.
- Maintaining current year grades, tracking grade changes and grade averaging.
- Verifying pass/fail indicator codes.
- Verifying master schedule information (300 & 305 Records) for summer PEIMS submission.
- Maintaining membership counts on SharePoint site.
- Participating in balancing attendance membership numbers with other members of Den each 6 weeks' attendance accounting period.
ASSIST WITH GRADUATION
- Including working closely with vice principal on all graduation duties.
- Collecting diploma cards from each senior with correct name and identification number.
- Creating database listing each senior from Permian & Alternative Center.
- Creating alphabetical labels for photographer cards cross checking list an average of three times.
- Keeping list updated as withdrawals, etc.
- Communicating with and coordinating with diploma printer.
- Submitting list of graduates to Jostens for printing.
- Completing certificates of attendance for Foreign Exchange students and certificates of completion for TAKS failures.
- Sending data list to State Representative's office.
- Submitting list to local newspaper for printing in special edition of graduation.
- Creating and organizing seating charts, stadium layouts, layouts showing processional/recessional and state layout/seating arrangement.
- Ordering corsages, boutonnieres and plants for ceremony.
- Collating information for folders for all assistants working graduation.
- Inserting diplomas for delinquent accounts/honor cords, etc.
- Flagging diplomas for delinquent accounts/honor cords, etc.
- Distributing diplomas to graduates following graduation.
- Adding summer school graduates to diploma list and make diplomas for graduates.
- Taking Top Ten medals and diploma covers.
- Coordinating Top Ten Reception, creating invitation to be mailed, mailing of invitation to top ten students and parents and to ECISD personnel, ordering food for reception, setting up/cleaning up reception.
- Re-evaluating after summer school to recode students advancing or graduating.
- Including but limited to-supervising student assistants and train in…
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