Vendor Processing Specialist

Winsupply is in the business of creating and enabling entrepreneurs to achieve their dreams through wholesale distribution. Winsupply is a group of over 670 locally-owned companies that operate across a variety of industries, including HVAC, Plumbing, Electrical and more. The purpose of the support services campus is to eliminate obstacles and provide support to help our entrepreneurs succeed. Support service employees assist entrepreneurs in achieving their dreams through finance, accounting, IT, and other back-office operations.

Position Summary

Winsupply Sourcing Services (WSS) operates ~2 million square feet of wholesaling warehouse space, while offering inventory and vendor management, to be the premier vendor partner for our customer base.

Our customer base consists of aspiring entrepreneurs who own and operate their own wholesale distribution businesses, now over 650 businesses nationwide. Therefore, this job provides the opportunity to have a direct impact in the success of entrepreneurial small businesses across the United States. The Winsupply Family of Companies engage with over 10,000 different vendor partners during a fiscal year. Nearly 500 of these vendor partners have achieved preferred supplier status, each offering unique and varied vendor incentives.

In this role, you will help our local company partners keep this all straight.

Accountabilities/Responsibilities

• Coordinate receipt of vendor reporting on volume incentive dollars earned under contract.
• Process vendor payments and credit memos received; ensure accuracy of internal recordkeeping.
• Support setup of new vendor buying agreements.
• Audit vendor reporting to payables records to ensure accuracy of reporting received.
• Work with vendor to resolve discrepancies and omissions in vendor reporting.
• Track all processing efforts, and incremental amounts collected via review and inquiry.

Vendor Program Analytics, Advocacy, and Education

• Calculate analytics on base, tier, and growth goal programs; communicate to key stakeholders.
• Support calculations for buy-down and buy-up opportunities; advise on strategic decision making.
• Assist in development of automation programs.
• Provide process, trend, and self-service education to local company partners, while maintaining confidentiality agreements.

Winsupply Sourcing Services – Local Company (LC) Incentive Programs

• Work to ensure accurate system setup of LC incentive programs on purchases from Sourcing Services; review regularly for accuracy.
• Support continued development and administration of WSS incentive programs.

All other duties as assigned

Competencies for Success

• Detail oriented
• Analytical/Critical thinking
• Customer focused mindset
• Effective communication

Minimum Qualifications

• Bachelor’s Degree in Accounting, Finance, Business, or related field.
  • Relevant experience considered in lieu of a degree.
• Strong proficiency in Microsoft Office and Google Suite technology.

Preferred Qualifications

• Experience in industrial distribution, wholesaling, or large-scale procurement operations.

Physical Demands

The physical demands here are representative of those that must be met to successfully perform the essential job functions with or without reasonable accommodations:

• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components.

We are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws.