Remote Accounts Payable Clerk Engineering Firm

About the Role

Jordan & Skala Engineers (JSE) is seeking an Accounts Payable Clerk to support the day‑to‑day accounts payable function for a growing engineering company.

• Review, code, and enter vendor invoices accurately into the accounting system
• Match invoices to purchase orders and supporting documentation, as applicable
• Route invoices for approval and follow up to ensure timely processing
• Prepare weekly check, ACH, or other payment runs in accordance with company policies
• Reconcile vendor statements and resolve invoice discrepancies in a timely, professional manner

• Review, reconcile, and process corporate credit card activity, ensuring proper coding, receipts, and approvals
• Review and process employee expense reports for accuracy, policy compliance, coding, and timely reimbursement

• Set up and maintain vendor records, including tax documentation and payment details, and certificates of insurance for sub‑consultants
• Prepare and process annual 1099 reporting, including vendor setup review, payment tracking, and year‑end compliance support
• Coordinate limited sub‑consultant invoices accurately when they arise, ensuring proper documentation and coding

• Maintain organized electronic files for invoices, approvals, and vendor records
• Assist with month‑end and year‑end closing tasks related to accounts payable, including accrual support, reporting, and annual closeout activities
• Respond to vendor and internal staff inquiries regarding payment status and invoice issues
• Support continuous improvement of accounts payable procedures and internal controls

• High school diploma
• Strong attention to detail, accuracy, and organizational skills
• Ability to manage deadlines and prioritize work in a steady, deadline‑driven environment
• Proficiency in Microsoft Excel
• Strong written and verbal communication skills
• Understanding of invoice coding, approvals, vendor maintenance, and basic accounting principles
• Ability to handle confidential financial information with discretion

• Associate degree in accounting, finance, or business
• 2+ years of accounts payable or general accounting experience
• Experience in professional services, engineering, architecture, or construction‑related environments
• Experience with Deltek Vantagepoint or Vision software (preferred, not required)

The ideal candidate is dependable, organized, and comfortable managing a steady volume of invoices with a high level of accuracy. This role is best suited for someone who enjoys structure, follows through on details, and can work effectively with project managers, vendors, and the finance team. Experience supporting an engineering or project‑based business is helpful, but not required.

• JSE University
• In‑house seminars & technical training
• Lunch & Learns
• Encouragement and support for professional licensure
• Paid time off for FE and PE exam study preparation
• Financial assistance toward educational development

• Teleworking options
• PTO (Flexible Time Off Policy)
• Paid holidays (8)
• Paid time for employee’s birthday policy
• Paid bereavement leave
• Fitness incentive program
• Wellness programs
• Booster programs
• Employee Assistance Program (EAP)

• 401(k) plan with competitive employer match
• Discretionary bonuses 3 times per year
• Flexible spending accounts (FSA)
• Health savings accounts (HSA) and employer contributions
• Financial seminars
• Bonus for passing FE exam and first‑time passing PE exam
• Competitive compensation

• Company‑paid life and AD&D insurance
• Health insurance
• Company‑paid employee vision & dental insurance
• Company‑paid short‑term disability
• Company‑paid long‑term disability
• Voluntary plans (Critical Illness/Cancer, Accident)

Jordan & Skala Engineers is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected status in accordance with applicable law.

Visa Sponsorship:
Jordan & Skala Engineers does not offer employment‑based visa sponsorship now or in the future.

Application Updates:
Due to the high volume of applications we receive, we may not be able to respond individually to applicants who are not selected for an interview.