Admin Business Lead - Supporting Head of Innovation & Transformation

About this role

This Admin Business Lead role is focused on providing high touch administrative and operational support to Black Rock's Head of Innovation & Transformation, helping manage workflow, communications, and priorities to enable the leader to operate effectively at scale.

Key Responsibilities:

* Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.

* Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.

* Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.

* Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).

* Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.

* Build and maintain good business relationships with executives and administrative staff across the organizations.

* Complete ad hoc administrative requests in a timely and detailed manner.

* Use AI tools to streamline operational processes.

Qualifications:

* 7+ years of administrative experience, preferably at a large global organization in the financial services industry, consulting or big tech.

* Ability to work independently and assume additional responsibilities as the need arises.

* Must have strong working knowledge of AI tools used in day-to-day business operations.

* A positive and 'can-do' attitude.

* Desire and ability to provide outstanding service to internal and external clients.

* Maintains focus with sense of urgency, while upholding respect for others.

* Proven track record to managing competing priorities and meeting tight deadlines.

* Excellent communication skills (written and verbal).

* Strong computer skills (MS Word, Excel, PowerPoint, Outlook).

* A high level of attention to detail.

* Discretion in handling confidential information in all aspects of work.

* Bachelor's degree is strongly preferred

For New York, NY Only the salary range for this position is USD$ - USD$ . Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. Black Rock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

Black Rock's hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities.

We remain focused on increasing the impactful moments that arise when we work together in person - aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at Black Rock.

About Black Rock

At Black Rock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities;

and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment - the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel welcomed, valued and supported with…