Legal Administrative Assistant - Financial Services

Position

Legal Administrative Assistant – Toronto Financial Services Group, McMillan LLP.

Hybrid: a combination of working from home and in the Toronto office each week.

• Act as the go‑to person for the team, providing guidance and organizational support.
• Draft correspondence and revise large documents and agreements.
• Download documents from data rooms.
• Assist with transactions and closings, including preparing closing books, execution copies, stand‑alone signature pages, and compiling fully executed copies of agreements.
• Support administrative details related to billing, filing, accounting, docketing, and expenses.
• Manage and organize documents within the document management system and assist with file organization.
• Monitor deadlines and manage reminder systems.
• Open new client matters and manage related administrative processes.
• Maintain and update client contact information using the firm’s Client Relationship Management software.
• Assist with tracking business development activities.
• Manage calendars and coordinate and schedule meetings.
• Coordinate travel arrangements, conference registrations, and itineraries.
• Leverage technology to serve clients efficiently and effectively.

• A Legal Assistant or Office Administration Diploma with 3‑7 years of administrative experience supporting multiple legal professionals, preferably in a financial services or business law setting.
• Strong administrative, organizational, and interpersonal skills.
• High attention to detail and ability to meet deadlines.
• Comfort working in fast‑paced environments within team settings.
• Commitment to delivering exceptional client service.
• Eagerness to expand knowledge and adopt new technologies.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro.
• Prior experience with iManage, Intapp, 3E or similar document management, file opening, and accounting software.

• Growth and mentorship opportunities.
• Training as software evolves.
• Competitive compensation and benefits package.
• Salary range – $58,000 – $68,000.
• Continuous learning and development.
• Fun and collaborative work environment.

McMillan LLP is committed to fostering an inclusive culture and providing accommodation for applicants with disabilities. We respect and embrace the unique backgrounds of individuals at all levels of the firm.