Administrative Assistant; Bilingual Job Laval Province de Québec Canada,Administrative/Clerical

Position: Administrative Assistant (Bilingual

Our Vision

Every day, we build lasting relationships and develop innovative solutions to deliver exceptional customer experiences for Canada’s leading brands.

Our success is rooted in a strong, people‑first culture based on collaboration, accountability, performance, and human engagement.

We are looking for a bilingual Administrative Assistant who is organized, proactive, and collaborative, and who wants to play a key role in supporting the smooth and efficient operation of our organization.

Your Mission

Reporting directly to the Senior Executive Assistant to the President, you will provide essential administrative support to ensure efficient and well‑organized daily operations.

You will play a key role in keeping activities running smoothly through effective coordination and attention to detail.

Beyond administrative support, you will contribute to:

Ensuring efficient and well-structured administrative operations

Facilitating the coordination of meetings, events, and operational follow-ups

Supporting the organization of client visits and internal events

Contributing to the quality, consistency, and continuous improvement of administrative processes

You will work in a dynamic environment where organization, reliability, and teamwork are essential.

Key Responsibilities

Administrative Support and Coordination

Manage calendars and coordinate meetings (room bookings, invitations, logistics)

Provide administrative support for meetings (documentation, materials, notes as needed)

Assist with business travel arrangements (bookings, logistics, follow‑up)

Process expense reports and reimbursements

Maintain and organize files, documents and administrative tools

Work closely with the Senior Executive Assistant to the President to ensure smooth coordination

Support internal events, client visits and team activities

Contribute to continuous improvement of administrative processes

What You Need to Succeed

Strong organizational skills and ability to manage priorities

Collaborative mindset and service‑oriented approach

Strong attention to detail and a high level of accuracy

Ability to manage multiple tasks simultaneously in a fast-paced environment

Strong discretion when handling confidential information

Full bilingualism (French and English, both spoken and written)

2–4 years of experience in an administrative role

Excellent command of the Microsoft Office Suite

Why Work at NQX?

People are what make NQX unique, and we are committed to hiring and retaining top talent. We offer competitive compensation, a dynamic work environment, comprehensive benefits, and strong growth opportunities.

We provide a hybrid work environment, combining remote work with our modern headquarters located in downtown Laval.

According to our latest internal survey,
80% of employees would recommend NQX to their family and friends.

We are also proud to be recognized on Waterstone’s list of Canada’s Most Admired Corporate Cultures and to have been honoured for excellence in human resources at the Dunamis Awards.