Business Office Manager

Palm Bay Memory Care, 350 Malabar Rd SW, Palm Bay, FL 32907, USA

• PTO (Paid Time Off) and Holiday Pay
  :
  Take advantage of paid time off to maintain a healthy work-life balance.
• Daily pay
  :
  Get paid daily, providing you with financial flexibility and control over your earnings.
• 401K with employer match
  :
  Plan for your financial future with our 401k program.
• Short and long-term disability
  :
  Financial security while you recover from an injury that puts you out of work.
• Referral Bonuses
  :
  Refer qualified candidates and earn rewards.
• Tuition Reimbursement
  :
  Invest in your education with our support.
• Employee Assistance Program
  :
  Connecting our employees with resources for handling personal challenges.

The Business Office Manager oversees all aspects of the business office and administrative oversight of the front office associates. The Business Office Manager provides clerical support, organizes and maintains resident and associate files, assists with resident requests, and assists in the coordination of resident, family, and guest services. Business Office Manager maintains account receivables, payables, payroll, insurance, and other accounting and human resources functions as assigned.

• Assess charges for monthly resident rent and ancillary charges and post receipts.
• Maintains accounts receivables and payables.
• Maintain petty cash/PCards and reconcile account balances.
• Process resident deposits and security/reservation deposits and submit to GMI home office.
• Input into accounts payable and accounts receivable software all information necessary for community.
• Receive and process all NSF checks.
• Prepare month-end weekly report recap and distribute.
• Maintains accurate resident files.
• Possess basic understanding of accounting principles.
• Monitor, edit, and input payroll time punches to include missing punches, paid time off (sick, vacation, personal holiday, other), not to exceed associate PTO bank, and monitor holiday hours and eligibility.
• Run payroll reports for community management and home office on weekly or bi-weekly basis.
• Assist in benefit enrollments for medical, dental, and ancillary benefit plans.
• Coordinate and forward all new hire paperwork, associate maintenance forms, and required termination paperwork to home office in a timely manner.
• Possess basic understanding of associate handbook policies and ability to explain policies to associates.
• Possess basic understanding of associate benefit package and ability to explain on a basic level to associates.
• Possess basic understanding of labor laws, posters, and legal required notifications.
• Possess basic knowledge of forms and procedures as it relates to payroll and human resource topics.
• Maintain employee files with respect to confidentiality and legal compliance.
• Work closely with payroll administrator and home office.
• Ability to maintain confidentiality and professionalism in all things related to associate pay, benefits, and other private matters.
• Provides front desk coverage and answers phone.
• Supports other departmental clerical needs as requested or as necessary.
• Organizes office functions, schedules, and communication.
• Oversees maintenance of office equipment.
• Assures budgetary compliance for office.
• Keep inventory of office supplies.
• Participates in required meetings, training, and staffing.
• May be required to participate in the weekend manager on duty.
• Performs other related duties as assigned by supervisor.

• Supports and participates in the resident centered activity programs.
• Participates in projects or committees as assigned.
• Attends all associate meetings including in-service education and associate functions, as requested by supervisor.
• Assists in a variety of tasks involving residents as assigned.

• High school diploma or GED equivalent and three years of relevant office training and bookkeeping or comparable post‑high‑school education which may include vocational or college education, supervisory skills a plus.
• Computer skills including Windows, Office,…