Executive Assistant, President's Office

Position: Executive Assistant, President's Office - Let's Talk Science | Parlons sciences )
Executive Assistant, President’s Office  Let’s Talk Science seeks a highly organized and deadline-driven professional to provide high-level administrative, governance, and strategic support to our President. The role partners with the President to advance the organization’s mission, enables effective board decision‑making, ensures smooth functioning of the Board of Directors and committees, and strengthens alignment between governance and strategy.
Responsibilities   Partner with the President & Founder to advance our purpose-driven mission with clarity and care.
Enable an effective Board by managing agendas, materials, and action items.
Help drive our mission to better prepare youth for their future.
Provide executive support, anticipate the President’s needs, and advance priorities.
Support cross‑organizational coordination and facilitate strategic initiatives.
Maintain confidentiality and act with tact, integrity, and diplomacy.
Prepare high-quality written communication for diverse audiences.
Manage competing priorities in a fast‑paced environment, including occasional work outside regular hours.
Qualifications   Post‑secondary education in administration, business, public administration, or related field, or equivalent experience.
Minimum 5 years of experience in executive‑level administrative and governance support roles.
Demonstrated experience supporting boards of directors and governance processes.
Robust proficiency in Microsoft Office; experience with board portals or document management systems (e.g., SharePoint) preferred.

Experience with Raiser’s Edge or other CRM systems an asset.
Fluency in English and French an asset.
Outstanding written communication skills in preparing material across various formats and audiences.
Advanced oral communication, interpersonal, and relationship‑management skills, including ability to influence and build productive working relationships.
Strong understanding of governance best practices and board dynamics.
Exceptional organizational and project‑management skills.
Ability to anticipate needs, operate proactively, and manage competing priorities.
Benefits   Flexible hours and a flexible Friday schedule year‑round.
Remote work option with support for set‑up and connectivity.
Generous vacation package: 3 weeks of vacation to start plus 2‑week paid winter closure.
Flexible holiday policies that allow observance of diverse cultural and religious holidays.
10 paid sick days.
Comprehensive group benefits on a premium cost‑shared basis, including health, dental, vision, Employee Assistance Program (EAP), life, long‑term disability (LTD), and critical illness (starting at 3 months).
Support for professional development and training to support EDIA commitment.
Years of service recognition.
Equity Statement  Let’s Talk Science is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge the shared lands we live and work on across Canada and that our national office is situated on the traditional territory of the Haudenosaunee, Wyandot and Anishinaabe. We value the diverse and intersectional identities of our stakeholders and staff.

We believe equity, diversity and inclusion strengthen the community and enhance excellence, innovation and creativity, and are committed to accessibility for all employees. We are committed to employment equity and building a diverse workforce reflective of Canadian society. We encourage applications from candidates who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women, and/or 2

SLGBTQ+. All qualified applicants are encouraged to apply; applicants must be eligible to work in Canada and we provide accommodations for those with disabilities or medical necessity.

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