Executive Assistant, President's Office

Position: Executive Assistant, President's Office )
Executive Assistant, President’s Office  At Let’s Talk Science, a national charitable organization in Canada, we seek a highly organized and deadline‑driven professional to provide high‑level executive, governance, and strategic support to the President of the organization.
Responsibilities   Partner with the President & Founder to advance the organization’s purpose‑driven mission with clarity and care.
Manage board agendas, materials, and action items to enable effective Board and committee decision‑making.
Coordinate travel, meeting logistics, and communications for the President and senior leadership.
Support governance excellence by maintaining board portals, document management systems, and ensuring compliance with best practices.
Act as an extension of the President’s Office to anticipate needs, advance priorities, and facilitate cross‑organizational coordination.
Maintain confidentiality and exercise tact, integrity and diplomacy in all interactions.
Prepare high‑quality written materials across various formats and audiences, and represent the President’s Office in external engagements.
Manage competing priorities and operate proactively in a rapid‑paced environment.
Support fundraising and marketing communications when required.
Qualifications   Post‑secondary education in administration, business, public administration, or a related field, or equivalent experience.
Minimum 5 years’ experience in executive‑level administrative and governance support roles, with demonstrated experience supporting boards of directors.
Strong proficiency in Microsoft Office; experience with board portals or document management systems (e.g., SharePoint) preferred.

Experience with Raiser's Edge or other customer relationship management (CRM) systems an asset.
Fluency in both English and French an asset.
Professionalism, confidentiality, and ability to act with tact, integrity and diplomacy.
Outstanding written communication skills; advanced oral communication, interpersonal and relationship management skills.
Strong understanding of governance best practices and board dynamics.
Exceptional organizational and project management skills.
Ability to anticipate needs and operate proactively while managing competing priorities.
Ability to work outside regular hours on occasion.
Benefits & Perks   Flexible hours and flexible Fridays year round.
Remote work option with support for set‑up and connectivity.
Generous vacation package: 3 weeks’ vacation to start + 2‑week paid winter closure.
Flexible holiday policies that allow observance of diverse cultural and religious holidays.
10 paid sick days.
Comprehensive group benefits coverage on a premium cost‑shared basis, including health, dental, vision, Employee Assistance Program (EAP), life, long‑term disability (LTD) and critical illness (starting at 3 months).
Support for professional development and training to support EDIA commitments.
Years of Service Recognition.
Expected hiring range: $60,000.00 – $70,000.00.
Equity, Diversity, Inclusion and Accessibility Statement  Let’s Talk Science is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission and recognizes the shared lands we live and work on across Canada. We value the diverse and intersectional identities of our stakeholders and staff, and we believe equity, diversity and inclusion strengthen the community and enhance excellence, innovation and creativity.

We are committed to employment equity and building a diverse workforce that reflects Canadian society, including welcoming applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women, and/or 2

SLGBTQ+. We provide accommodation for candidates with a disability or medical necessity when needed.

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