Medical Conference and Events Manager

Medical Conference and Events Manager

Location
:
Remote (U.S.

-based, with travel required for events)
Employment Type
:
Full-Time

About The Stem Cell Conference
The Stem Cell Conference is a premier annual CME accredited event bringing together 200–300 medical professionals, researchers, and industry leaders to explore advancements in stem cell research and therapies. In addition to the conference, we host 5-10 dinner seminars annually to foster education and collaboration within the regenerative medical community. We are seeking a dedicated Medical Conference and Events Manager to oversee the planning and execution of The Stem Cell Conference and our dinner seminars.

This is a remote, full-time role with travel required for the main conference and potentially other events.

• Plan and execute The Stem Cell Conference (200–300 attendees), including venue selection, catering, audio-visual setup, and exhibitor coordination.
• Manage 5-10 dinner seminars throughout the year, handling logistics such as venue booking, catering, and AV needs.
• Develop and implement email marketing campaigns to promote the conference and seminars, utilizing platforms like Hub Spot.
• Maintenance and management of conference social media platforms and engagement with speakers, exhibitors and attendees.
• Conduct outreach to exhibitors, manage registrations, and ensure a seamless experience for sponsors and vendors.
• Coordinate with vendors and venues, leveraging established processes to streamline logistics.
• Ensure compliance with continuing medical education (CME) requirements and other regulatory standards for medical events.
• Monitor budgets, track expenses, and provide regular updates to leadership.
• Travel to The Stem Cell Conference and potentially dinner seminars to oversee on-site operations.

• Bachelor’s degree in event management, hospitality, marketing, or a related field (or equivalent experience).
• 5+ years of experience in event planning, preferably in medical, scientific, or healthcare conferences.
• Proven expertise in email marketing, including experience with Hub Spot or email marketing platforms.
• Experience with social media management.
• Strong organizational and project management skills, with the ability to manage multiple events simultaneously.
• Familiarity with CME accreditation processes and medical conference regulations (preferred).
• Excellent communication and interpersonal skills for vendor, exhibitor, and attendee interactions.
• Ability to work independently in a remote setting while meeting deadlines.
• Willingness to travel for The Stem Cell Conference (required) and dinner seminars (as needed).
• Proficiency in Microsoft Office, Google Suite, and event management software (e.g., Cvent, Eventbrite).
• Competitive salary commensurate with experience.
• Fully remote work environment with flexibility.
• Travel expenses (airfare, lodging, meals) covered for required events.
• Opportunity to shape the success of a leading medical conference in stem cell research.

Please record a 7 minute video in which you introduce yourself and answer the following questions:

• Tell us about your experience planning medical or scientific conferences. What was your most successful event, and what made it stand out?
• How have you used email marketing to promote events? Can you share an example of a campaign you designed and its impact?
• The Stem Cell Conference requires travel to Las Vegas for the main event and potentially other locations for dinner seminars. How do you manage on-site event logistics, and how comfortable are you with travel?
• Describe a time when you had to coordinate with exhibitors or sponsors for an event. How did you ensure their needs were met while keeping the event on track?
• Why are you excited to manage The Stem Cell Conference, and how does your background align with advancing stem cell research through events?
• How did you personally drive increased attendees and/or exhibitors to the conferences you have managed previously?
• When managing your conferences, highlight a few times you strategically improved conference revenue and saved on expenses, while not altering the attendee experience.

Job Type: Full-time
Pay: $60,000.00 - $75,000.00 per year