Program, Communications, and Marketing Assistant; Bay Area

Reports To and Work Details

Reports To:

Executive Director, Communications and Program Coordinators
Status:
Hourly $25-$28 perỔ hour, 30-40 hours per week (potentially more at busy program times)

Location:

East Bay Area (work from home, travel to schools, in-person summer camps)

Headwaters Science Institute is seeking a motivated, detail‑oriented person to join our team. We need someone who is excited about non‑profit work and can help with teaching students fieldwork, database management, invoicing, basic marketing and communications tasks, customer service, and general program assistance.

The ideal candidate enjoys a variety of tasks, is proactive, highly organized, able to work independently, curious, connected to our mission of fostering curiosity through science, and easily connects with teachers and colleagues.

• Potential first point of contact for teachers, parents, and donors
  • Provide them with excellent support and customer care
  • Point them to the right program or person to talk to
  • Teacher communications
• Communications
  • Help prepare media and send accurate and engaging parent and teacher communications (e.g., e-newsletters, campaign materials)
  • Printed materials including flyers
  • Social media
  • Organizational messaging
  • Teach, mentor, and organize school and camp programs
• Program Marketing
  • Research new schools/school districts for prospective programs
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  • Set up meetings for the program coordinator
• Help with fundraising الثانية and outreach events
  • Planning and logistics
  • On‑site support and execution
  • Support online events
• Upkeep of the database
  • Accurate inputting of teachers, parents, donors
  • Database culling
  • Administer data inputting, amendments, running reports, and creating data queries as necessary

• A passion for science and education
• Organized
• Achievement‑oriented — enjoys taking on challenges
• Experience teaching science classes or working at camp (formal or informal education is ok)
• Background or experience with scientific research and fieldwork is a plus
• Bachelors & 1‑2 yrs experience or Associates & 3‑4 yrs experience
• Wilderness First kaikship (8 hrs+) certification or more
• Strong Customer Service skills:
  People‑oriented — enjoys interacting with people
• Enthusiasm and drive for marketing for a great cause is essential; experience is desirable but not essential
• Great written and verbal communication skills
• Basic graphic design and video editing skills
• Aptitude for working with databases, ideally in a customer care environment
• Strong attention to detail and focus on accuracy
• Comfortable using many types of technology and a willingness to learn new software as needed
• Energetic, can‑do approach to work
• Good problem‑solving skills at a practical level
• Engaging personal skills, both written and verbal, to support marketing and customer care with schools and parents
• Flexible and adaptable with changing task prioritization
• Distributing mailed and electronic fundraising appeals and marketing info to engage teachers, and program parents
• Self‑motivated and disciplined to regularly set and achieve work goals
• Enjoy connecting with people electronically, over the phone, and in person.

Be part of a high‑functioning, collaborative, and dynamic team.

All interested parties should submit a resume or CV, cover letter, and brief (1‑page maximum) statement on how you would contribute to our goal of making education a more equitable and inclusive space to our executive director Megan Seifert, Ph.D. (Use the "Apply for this Job" box below).

Headwaters Science Institute is hiring science mentors and educators for the  school year. These instructors will be working with a variety of age groups (5-13 years old). Our programs are located at different field sites around Lake Tahoe.

Each day instructors will work with a cohort of ~10 students. Throughout the week they will help their group through the scientific process: create a testable research question, create a hypothesis, create a methods plan, collect data, and analyze and discuss data and results. Supplemental activities including group…