Senior Specialist Accounting Job Redlands California USA,Finance & Banking

Senior Specialist, Accounting

Job Description

Reports To: Accounting Manager/Finance & Budget Manager (or designee)

FLSA Status: Non-Exempt

School Classification: Classified

Pay

Schedule:

Range 4 ($33.51 - 38.85)

Work Schedule: 12 months

Location: Onsite and Remote Office

Position Summary: Under general direction performs independent, advanced analytical, complex tasks to assist in the smooth and efficient operation of the fiscal services department including accounting administration, data gathering, auditing, report preparation, and special project assignments.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES Accounting

Reviews financial and accounting records for accuracy, completeness and compliance with standards

Prepares and submits financial and statistical reports and claims as required and assists the auditor in the annual audit process

Performs financial and statistical studies to assist the administration in the formulation of programs and procedures

Prepares monthly and annual journal entries, or as required throughout the year

Assists school personnel in obtaining current balances on accounts

Supports the department with the annual financial audit

Codes and uploads payroll entries into the accounting system

Supports with the month-end and year-end close process

Budget

Assists in the development, implementation, and monitoring of a comprehensive budget and accounting program

Assists in the budget development process; initiates and recommends budget adjustments; revises the budget for all funds

Assists in the development, preparation, and analysis of interim budget reports

Assists in the preparation and analysis of multi‑year financial projections

Analyzes and reports on actuals versus budget for revenues and expenditures

Prepares and/or assists with Federal, State, and Local reporting requirements

Tracks Categorical Programs' revenues and expenditures and ensures that the funds are expended on allowable costs

Administrative Support

Answers phone calls and provides a high level of customer service

Welcomes office visitors and directs them as needed, providing a high level of customer service

Supports and facilitates office and school events

Develops, streamlines and improves systems and procedures within the department and across other departments within the school as needed

Accounts Payable Support

Completes invoice match and uploads process on purchase orders

Assists the department in working with materials and/or community providers to resolve any invoicing or billing issues

Assists with tracking down old invoices for orders that have not been billed

Manages the department's efforts to resolve stale dated checks

Assists with all the schools' compliance reporting to various State and Federal agencies

Assists with responding and/or disseminating email messages for the shared accounts payable email

Assists in the development, collection, and maintenance of operational metrics

Prioritizes daily tasks in order to meet operational metric goals

Suggests improvements and efficiencies related to accounts payable processes

Supports the annual 1099 and the quarterly sales and use tax reporting

Other Duties

Responds to all school‑related written correspondence, phone calls, voicemails, and emails within 24 business hours

Refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the schools' Uniform Complaint Policy and the schools' Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)

Performs other duties as assigned

QUALIFICATIONS GUIDE

Education and Experience

Three (3) years of general accounting experience with a charter school organization preferred

Bachelor's degree in Accounting or Finance preferred

Additional years of experience or education may be substituted to meet the minimum qualifications

Other Qualifications

State and federal fingerprint clearance (Live Scan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and the Human Resources department notifying the immediate supervisor of this clearance.

Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years

Knowledge

Computer and technology literacy:

Operate office equipment including a calculator, copier, fax machine, computer and assigned software
Google Docs, Google Sheets and other online collaboration tools to send and receive information

Basic arithmetic calculations

Knowledge of applicable laws, codes, regulations, policies, and procedures

Knowledge/experience with modular accounting systems, experience with Sage Intacct a plus

Knowledge/experience with Standardized Account Code Structure (SACS) is highly desired.

Skills

Conflict resolution

Record‑keeping techniques

Methods of collecting and…