Executive Assistant to CEO

About Procure Pro

• Mission >
  To save 1 BILLION construction admin hours.
• What we do >
  Our market leading technology helps major builders contract with their supply chain by consolidating fragmented and manual procurement processes into a single platform (currently solved by Word, Excel & email).
• In The News > 2024 & 2025 Linked In Top Startups,
• On Unicorn watch list of QLDs startups 2025, (Use the "Apply for this Job" box below)./53yWH
• Deloitte’s Tech Fast 50 in 2025 -

• Better people build better companies
• Whole arse it, with ruthless pragmatism
• Help the customer win

This role’s sole focus is to visibly save time for Alastair.

• Protect & own the CEO's time >
  Manage Alastair's calendar, inbox, and priorities with ruthless discipline, knowing what does & doesn’t deserve his attention.
• Be the filter on communications >
  Own Slack triage, inbox management, and stakeholder correspondence. You create structure and reduce noise by setting response rhythms, and drafting high-quality written comms on his behalf.
• Enable strategic focus & push back when it matters >
  Create the conditions for Alastair to operate strategically. That includes calling out when he's being inefficient. You are a second brain.
• Leverage AI tools daily >
  Use AI actively to work faster and smarter. From drafting, summarising, researching, and automating wherever possible.
• Timezone support >
  Alastair is based in UK, but frequently travels including to Middle East & Australia.
• Personal support >
  This role will occasionally cross into Alastair's personal life, but only where it frees him to focus on running the business. Think travel, scheduling, and logistics.

• Proven EA experience supporting C-suite (essential) >
  You've worked directly with a founder or senior executive and know what great looks like.
• Cross-timezone experience (essential) >
  You've supported leaders operating across multiple time zones and know how to manage that complexity.
• Exceptional written communication (essential) >
  You write with clarity, precision, and the right tone for the audience. Correspondence, briefings, and communications drafted on Alastair's behalf should be indistinguishable from his own voice.
• A "manage the executive" mindset >
  You don't wait to be told what to do. You anticipate, flag, and act.
• Ruthless prioritisation instincts >
  You can walk into a chaotic week and sequence it calmly and correctly.
• AI and digital tool fluency >
  You actively use tools like Claude, n8n, or similar in your daily workflow. You don't need to be taught; you're already doing it.
• Confidence to challenge >
  You've disagreed with a boss and said so. You know when to push back, and you do it constructively.

• Remote First - work from anywhere in UK- we were remote-first before Covid, have established processes around collaboration/culture to ensure inclusiveness & engagement.
• Socials - We have regular online social events & hold annual off-sites (in person).
• Team First - we’re close knit, highly collaborative, actively help each other succeed (knowledge sharing, training) to develop our teams’ capabilities
• High Expectations - we’re self motivated, embrace velocity as our greatest advantage, take pride in what we do and push to reach our potential.
• Radical Transparency - we believe in flat structures & sharing knowledge, everyone is privy to what happens day-to-day and nothing is hidden (i.e. company strategy, finances & all).
• Extra Leave Days - A day off for your Birthday and an extra day off before Christmas

• £45k-55k + Pension (salary based on experience)
• Computer equipment allowance to ensure you have everything you need to be successful working remotely

• All our interviews are recorded and shared internally with the CEO and hiring manager. We do this so that our team can make better decisions.
• Applications are reviewed on a rolling basis, so speed is key. The sooner you apply, the better!
• If you love the sound of working for us and the role described but the title/salary doesn’t align to your experience, please don’t let that stop you applying. We celebrate diversity and we want people of all genders, races, ages, backgrounds, beliefs, and life experiences to join our team.
• We complete police checks or the equivalent once you join as part of our SOC2 compliance requirements.
• You must be based in the country of the advertised role & have full working rights. Otherwise, we cannot proceed with your application. We cannot offer sponsorship.