Entity Compliance Specialist; Remote​/Hybrid — Ontario

We’re a SaaS company building an online platform that streamlines Canadian business formation and ongoing corporate compliance. You’ll be part of a small, results-driven team that handles name searches, registrations, CRA program accounts, and digital minute books for clients ranging from sole proprietor ships to federally incorporated companies.

Remote-first:work from anywhere in Ontario, with up to
one in-office day per month
in Toronto for team planning or secure document handling.


Hours:


22.5 hrs per week
to start, moving to full-time in3–6 months
as we scale. All hours, breaks, and overtime practices follow the Ontario Employment Standards Act (ESA).

Key Responsibilities

• Name Clearance & Reservation
• Run NUANS and provincial searches viaDye & Durham eCore (OnCorp)orESC Registry Completeand secure reservation numbers.
• Business Registrations & In corporations
• File sole proprietor ships, partnerships, and corporations through the
  Ontario Business Registry, Corporations Canada
  , and other provincial portals, using API or system-to-system connections where available.
• Minute-Book & Share Records
• Build and maintain digital minute books in
  Athennian, Minute Box, or Fast Company
  ; update share ledgers, director/officer registers, and annual resolutions.
• CRA Program Accounts
• Obtain Business Numbers and open GST/HST, payroll, and corporate-tax accounts via
  CRA Business Registration Online
  ; manage access through
  My Business Account
  .
• Annual & Event-Driven Filings
• Track deadlines, prepare, and submit annual returns or corporate-change notices; resolve registry rejections by liaising with CRA, Service Ontario, and other agencies.
• Client Support & Knowledge Base
• Respond to client questions by e-mail and live chat in clear, jargon-free English; draft concise how-to guides for common filings.
• Compliance & Privacy
• Protect client data, maintain detailed audit trails, and stay within the scope of administrative filing (no legal or tax advice). Identify liability risks and escalate when specialist advice is required.

Required Skills & Experience

• 3 + years
  in corporate services, law-clerk, paralegal, bookkeeping, or accounting roles involving entity formation and compliance.
• Daily use of at least two of the following:eCore (OnCorp), ESC Registry Complete, Ontario Business Registry, Corporations Canada online system, CRA BRO, Athennian, Minute Box, Fast Company.
• Law-Clerk diploma
  or
  Paralegal (P1) licence
  in good standing,orequivalent corporate-services background; CORES Level 2 certification is an asset.
• Demonstrated management of
  50 + active entities
  without missed deadlines.
• Fluent written and spoken English (French not required).
• Strong attention to detail, ability to juggle multiple filings, and comfort working independently in a remote environment.
• Remote equipment stipend, health & dental benefits, and professional-development budget.
• Collaborative culture that values documentation, process improvement, and clear communication.
• Opportunity to influence product features by sharing front-line insights with our engineering team.

How to Apply
Apply
through Indeed only
. Every application
must include
:

• A
  cover letter
  (PDF or Word) that explains how your experience aligns with this role.

References and proof of credentials in good standing will be requested during the interview stage.

We thank all applicants for their interest; however, only those selected for an initial interview will be contacted. No phone calls and no agencies, please.

Markage is an equal opportunity employer committed to fair, accessible, and inclusive hiring practices in compliance with Canadian and Ontario laws. We adhere to the Employment Standards Act and all applicable labour regulations, ensuring that employees are treated ethically and in accordance with legal standards. We welcome and encourage candidates from all backgrounds to apply, and we do not discriminate on any basis protected under the Ontario Human Rights Code.

Accommodations for applicants with disabilities are available throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). This commitment reflects our culture of respect, integrity, and growth – a culture where every voice matters and every person has the opportunity to succeed.

Thank you to every applicant for considering a position y those candidates selected for further consideration will be contacted regarding next steps. We kindly request no phone inquiries about the position, and we do not accept unsolicited resumes or outreach from recruitment agencies for this posting. We appreciate your understanding and invite you to remain connected with Markage for future opportunities.