Chief Procurement Officer; Business Operations Manager

Job Title

Chief Procurement Officer (Business Operations Manager
2)

Secretary of State

Salem, OR – in‑state remote work is available with supervisor approval

$7,732 – $12,555 per month (Non‑PERS) – $8,194 – $13,307 per month (PERS)

• Lead the Agency’s procurement program by creating vision, strategic plans, policies, and Agency‐specific procurement rules and procedures.
• Review and research federal and state laws, rules, and regulations affecting the Agency’s procurement practices and propose changes.
• Track legislation relating to procurement policies.
• Oversee all procurement transactions as the Agency’s Chief Procurement Officer, from creation to contract close‑out, ensuring appropriate procurement strategies reduce risk.
• Assist management and project teams in developing procurement documents.
• Oversee standards and quality control, maintaining updated procedures, templates, and forms.
• Execute procurement‑related actions required by law (e.g., approving exceptions, resolving protests, ensuring staff administering contracts understand DOJ advice, and preparing reports).
• Develop, recommend, and implement policies to ensure sound procurement operation and accountability.
• Establish and review business processes and practices to ensure internal controls are sound, in place, and utilized.
• Interpret and apply federal and state laws and regulations, and Agency rules, policies, and procedures for the procurement process.
• Monitor procurement performance metrics and lead continuous improvement efforts.
• Provide training on purchasing, contracting, and contract administration to staff.
• Monitor and report performance statistics, notifications of contract retain ages, balances, amendments, and expirations.
• Lead contract dispute resolution between the Agency, vendors, and consultants.
• Serve as a liaison with the Attorney General and Department of Administrative Services (DAS) when necessary.
• Review, advise, and approve all sole source, special procurement, and emergency procurement requests.
• Participate in, and occasionally lead, statewide projects designed to modernize, streamline, and improve procurement functions that impact all state government procurement operations.
• Direct and administer the procurement unit to ensure compliance with procurement rules and laws.
• Manage the daily operations of the Procurement staff, including interviewing, selecting, and training new staff; developing performance plans; coaching, planning, assigning, prioritizing, reviewing work; monitoring evaluations; and initiating disciplinary actions as necessary.
• Assist the Business Services Division Director with short‑ and long‑term strategic planning for the Business Services Division.

The applicant must demonstrate education and/or experience in the following:

• Six years of supervision, management, or progressively related experience; OR three years of related experience and a bachelor’s degree in a related field.
• At least two years of experience that includes direct supervision and management over staff, with authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline employees, or to resolve grievances and recommend such actions.

As the most competitive candidate, your application may demonstrate the following requested skills and experience:

• Knowledge and experience engaging and motivating a professional‑level procurement team through effective communication, listening, and inclusion.
• Excellent customer service and communication skills in supporting a diverse customer base.
• Ability to lead and advise with ethical integrity and professional responsibility.
• Management experience creating staff development plans and administering progressive discipline when necessary.
• Ability to promote and maintain an inclusive, diverse and harassment‑free workplace.
• Ability to provide stable leadership through transparent planning and communication during organizational change.
• Preference may be given to applicants with State of Oregon experience, a Bachelor’s Degree or higher in Public Administration, Business Administration, or Law, or a professional procurement certification (e.g., CPPB, CPPO, OPBC). Knowledge of Oregon’s Public Procurement Statutes and Rules and experience with procurement transactions exceeding $150,000 is also preferred.

Full‑time employee position with salary ranges as above; benefits are consistent with departmental regulations (details available on request).