Potential School Bookkeeper SY

Position: Potential Vacancy School Bookkeeper 26-27 SY
Orange Beach City Schools

Job Title:

Bookkeeper

Reports to:

Principal or Designee/Chief School Finance Officer

Job Goal:
To assist in the administration in the smooth and efficient operation of the Finance Department

Qualifications:

* Holds a high school diploma or equivalent / Bachelor's degree preferred

* Post-secondary training in bookkeeping or accounting or minimum of three (3) years bookkeeping experience

* Computer skills, word processing, data entry, and experience with accounting software

* Task oriented and service oriented work habits

* Proficiency in oral and written communication skills

* Demonstrates aptitude or competence for assigned responsibilities

* Alternatives to the above qualifications as the Board might find appropriate and acceptable

Performance Responsibilities:

* Maintains a complete systematic set of records of all financial transactions

* Consults with the supervisor(s) regarding all reports and their preparation

* Respect the confidentiality of information pertaining to students, staff and school-related business

* Manage accounts payable expenditures

* Assign, enter and reconcile purchase orders

* Collect, record and deposit monies from concessions, fundraisers, school fees, and etc.

* Manage school system credit card(s)

* Reconciles accounts

* Assist in securing appropriate forms for all vendors

* Assist in the preparation and maintenance of Accounts Payable files

* Assist in payroll activities of the system in compliance with sound business practices, school board policies, and federal and state laws

* Assist in preparing journal entries and wire transfers for all payroll tax liabilities

* Assist in approving and posting payroll entries to the general ledger or spreadsheet

* Assist in preparing expense transfers to charge payroll transactions to the correct site or department budget

* Serve as a resource to schools and departments for payroll matters

* Assist in maintaining the system control maintenance payroll tables

* Assist in the preparation and maintenance of employee payroll files

* Assist in balancing and printing annual W-2 forms and submit to federal and state authorities

* Exercise a service orientation when working with others

* Communicate in an effective and timely manner with cost centers served

* Utilize appropriate strategies and problem-solving tools to make decisions regarding payroll, delivery services and the evaluation of services provided

* Interpret and enforce statutes, Department of Education rules, system policies and procedures as they relate to payroll

* Communicate effectively with the public, staff members, administrators and other contact persons using tact and good judgment

* Properly uses and cares for equipment and material resources of the school system

* Supports and complies with school system rules, administrative procedures, local Board policies, and state, federal, and local regulations

* Performs other tasks and assumes other responsibilities as may be assigned by supervisor(s)

Terms of Employment/Salary: 12 month (240 Days) / Non-Exempt / To be determined, commensurate with local salary matrix, credentials, and experience.

Evaluation:
Performance to be evaluated in accordance with provisions of the Board's policy on Evaluation of Classified Personnel.

For School District information, please .

For Orange Beach City Schools Salary Schedule, please .