Admin Specialist II or III

Title:

Admin Specialist II or III

Company:
Peoples Gas System

State & City:
Florida – Orlando

Shift: 8 Hr. X 5 Days

Under minimal supervision, perform a variety of administrative duties for manager or above to relieve them of routine administrative details. Respond to non‑routine, moderately complex inquiries and customer calls concerning area activities with some degree of latitude and judgment using existing policies and procedures.

• High School Diploma or GED from an accredited institution.
• A minimum of two (2) years of work experience as an Administrative Specialist (Level
  2) within TECO PGS; or minimum of four (4) years of administrative support related experience in a utility type of environment in progressively more complex roles/assignments.

• Handle non‑routine external and internal calls and inquiries. First level of support for problem resolution. Compose and type routine letters and memoranda or answer routine correspondence not requiring supervisor’s attention.
• Respond to somewhat complex administrative department or unit functions for review by supervisor. Coordinate with other support staff to ensure smooth implementation/completion of activities and workflow. Make interpretations and recommendations as appropriate and provide guidance to less experienced administrative staff. Assist in the training of new hires.
• Records Management:
  Set up and maintain files of documents and records, ensuring accurate and logical organization of files, control confidentiality of files as necessary. Organize and maintain files of supervisor’s correspondence and records, follow up on pending matters as needed. Maintains confidential information.
• Coordinate budget preparation, perform variance analysis, project reforecasts, tracking, scheduling and reporting of information. May handle more complex payrolls, involving knowledge and compliance with bargaining unit contracts.
• Data Analysis:
  Carries out special projects and assignments as requested; compile analyze and prepare data for administrative reports and presentations. Coordinate collection and preparation of operating unit reports. Prepare special reports, gather and summarize data. Prepare simple analyses of requested information or data. Upon request may assist with budget preparation.
• Compliance Tracking, Scheduling and Record Keeping:
  Verify information and data for compliance with regulations and procedures. Assists in the coordination, tracking and completion of annual compliance projects and maintains files for Annual PSC Inspection. Assists in filing the inspection report with DOT. Maintains compliance records for natural gas leaks on mains and services in leak tracking system. Assists in the maintenance of compliance related information in GIS.
  
  This may include scheduling and tracking compliance or collections related service or inspection orders. May also serve as appointment of contact for field personnel.
• Perform additional duties and responsibilities and assist other personnel as needed. When called upon, provides back‑up to the Work Coordinator function.

Works independently, with limited supervision, performing diversified complex administrative duties, usually in support of senior management; or in support of the regional and/or local operation centers in performing varied and specialized administrative assignments; or with responsibility for a core process in a business unit.

• High School Diploma or GED from an accredited institution, along with Business Administration or Secretarial courses beyond high school.
• Minimum of two (2) years of experience as a PGS Senior Administrative Specialist; or minimum of six (6) years of related administrative support experience in progressively more complex roles/assignments in a utility type of environment, and may consist of a combination of internal and external experiences.
• Must be able to successfully perform the duties and responsibilities required of all previous levels in progression; ability to provide recommendations to management and staff regarding…