Office Coordinator & Admin Executive

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Office Coordinator cum Admin Executive to join our dynamic team. This dual-role position is crucial for ensuring the smooth operation of our office environment while providing comprehensive administrative support to various departments and senior management. The ideal candidate will be the central point of contact for internal and external stakeholders, managing day-to-day office functions, and contributing significantly to the overall efficiency and productivity of the organization.

• Oversee and manage general office operations, ensuring a well‑maintained, organized, and efficient work environment.
• Manage office supplies inventory, including ordering, stocking, and distribution, while adhering to budget guidelines.
• Coordinate with vendors for office maintenance, repairs, cleaning services, and other facility‑related requirements.
• Provide extensive administrative support to senior management and various departments, including scheduling meetings, managing calendars, and preparing presentations and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, directing inquiries to the appropriate personnel.
• Organize and maintain physical and electronic filing systems, ensuring confidentiality and easy retrieval of documents.
• Coordinate travel arrangements, including flights, accommodation, and transportation, for staff and management.
• Assist in the onboarding process for new employees, preparing workstations, and providing necessary administrative support.
• Process expense reports, invoices, and other financial documentation, ensuring accuracy and timely submission.
• Plan and coordinate company events, meetings, and conferences, including logistics, catering, and venue management.
• Act as a liaison between employees and management, fostering a positive and collaborative work culture.
• Implement and maintain office policies and procedures to ensure operational consistency.
• Manage petty cash and reconcile accounts regularly.
• Support HR functions such as maintaining employee records and assisting with administrative aspects of recruitment.
• Handle confidential information with discretion and professionalism.