Executive Secretary to Principal Elementary

Position Type:

Para - Clerical/Paraprofessional Clerical

Date Posted:

1/21/2026

Location:

Red Bluff Elementary School

 Additional Information:
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JOB TITLE:

Executive Secretary to Principal

DUTY DAYS: 220 Days

PAY GRADE: C06

SALARY

SCHEDULE:

Primary

Purpose:

Facilitate the efficient operation of the school administrative office and provide clerical services to the school's administrative staff

Qualifications:

Educations / Certification:

* High School Diploma or GED

Special Knowledge /

Skills:

* Advanced clerical training skills

* Proficiency in general office/secretarial skills to include excellent computer skills (word processing, excel spreadsheets and database) operation knowledge of general office equipment

* Excellent organizational, communication and interpersonal skills

* Maintain accurate records of purchase requisitions, accounts payable and warehouse requisitions

* Input and maintain financial campus accounts, monitor department budgets and campus cashier

* Strong knowledge of bookkeeping and 10-key or calculator proficiency

Experience:

* Three or more years of advanced secretarial experience preferably in a public school setting

Major

Responsibilities and Duties:

* Assist students, teachers, and parents as needed.

* Type all written correspondence and properly route.

* Receive incoming calls, take reliable messages, and route to appropriate staff.

* Maintain proper files to include inventory of school supplies, mailing lists, student's records, visitor logs, and communication.

* Receive, store, and issue supplies and equipment.

* Sort, distribute, or deliver mail and other documents.

* Maintain a daily teacher attendance log and records for substitute teachers.

* Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using computer.

* Process all changes and adjustments in student schedules.

* Schedule meetings and appointments and maintain calendar for principal.

* Monitor personnel time records to include sick leave, vacation, and special requests.

* Maintain a log of visitors to the school.

* Update handbook, policy manuals, etc.

Working Conditions:

Mental Demands:

Ability to communicate effectively (verbal); maintain emotional control under stress; interpret policy, procedures, and data; coordinate district functions.

Physical Demands / Environmental Factors:

Frequent prolonged and irregular hours;
Repetitive hand motions; prolonged use of computer; steady phone interactions; moderate standing, walking, and bending.