Project Support Associate

Next Phase Enterprises is a dynamic, family-owned food brokerage organization dedicated to delivering exceptional sales and marketing representation within the food and beverage industry. Since 1995, we have specialized in logistics and supply chain management, serving major retail channels nationwide with a passionate team committed to exceeding expectations and supporting our communities.

We're looking for a remarkable Project Coordinator to join the Next Phase team. We strive for excellence in the service we provide and in the care we take of our people. We're seeking a self governing, proactive, Project Coordinator with a flexible, ‘can-do’ disposition. Think you're the right fit? Apply with your resume; we'd love to connect.

The Project Coordinator role is responsible for assisting the Sales team and Project Managers by ensuring efficient sample receiving, processing, and storage protocols. Additionally, this role provides support for various ad hoc requests to facilitate smooth project execution.

Shift 7 AM to 4 PM MST Monday through Friday – In Office

• Open and inspect perishable samples daily while maintaining strict cold-chain custody and sample integrity.
• Take photos and record temperature for all received samples.
• Log samples into tracking systems accurately.
• Store samples in designated areas, ensuring they are out of plain sight and appropriately maintained.
• Notify Sales and support teams upon sample arrival and document conditions.
• Break down packaging materials for recycling or disposal.
• Prepare samples for deliveries, including accurate labeling and documentation.
• Organize samples for Sales team pickup for meeting preparation.
• Coordinate outbound shipments via Fed Ex / UPS.
• Manage daily sample inventory, tracking all inbound and outbound samples, including those returned from the Sales team.
• Provide a detailed weekly inventory report for review and direction on sample disposition (e.g., keep, donate, dispose, destroy).
• Maintain cleanliness of walk-in freezers, refrigerators, and all sample storage locations weekly to uphold food safety standards.
• Conduct first production case reviews, including taking measurements, weights, images, and assembling products.
• Maintain inventory of meeting presentation materials, such as boards and packaging materials.
• Conduct various product tests, including UV tests, shelf-life assessments, and scrape tests, as needed per Sales and support team instructions.

• Plan and execute ad hoc requests from the Sales and Project Management teams.
• Utilize strategic and critical thinking to ensure project goals are achieved.
• Source products and vendors as needed to fulfill project requirements.
• In-store competitive analysis as needed.

• Sample Integrity: Ensure all samples are maintained under proper conditions from arrival to final disposition.
• Inventory Accuracy: Maintain precise records of sample check-ins and check-outs across walk-in freezers, refrigerators, and all sample storage locations.
• Execution Excellence: Support Sales and Project Managers in executing requests at a high level to ensure the success of meetings and projects.

• Candidates must have a valid driver's license and reliable transportation

This role is critical in ensuring smooth operations related to sample management and project execution, contributing to the efficiency and effectiveness of the Sales and Project Management teams.