Executive Administrative Assistant

Position Title:

Executive Administrative Assistant

Location:

Phoenix, AZ 85053.

Duration:
Direct Hire Permanent

Schedule:

Standard

Pay Range: XXXX - XXXX hourly

Note:

Must be flexible for early mornings/late afternoons and participate in an "on-call" weekend rotation for urgent travel or scheduling changes.

The Executive Administrative Assistant provides high-level administrative support to the Office of the President and CEO or Core Leadership Team (CLT) members. This role requires strong judgment, initiative, professionalism, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality. The position supports executive operations through calendar management, travel coordination, communication support, project coordination, and organizational assistance while collaborating closely with the Assistant to the President and CEO and other internal stakeholders.

• High school diploma or G.E.D.
• 10+ years of executive administrative support experience
• Minimum 5 years supporting CEO, President, C-suite, or equivalent leadership
• Strong ability to manage changing priorities and multiple projects simultaneously
• Advanced proficiency with:
  • Microsoft 365 (Outlook, Word, Teams, PowerPoint, Excel), Zoom, VPN systems, Docu Sign
• Experience managing complex calendars, meetings, and executive travel arrangements
• Strong organizational, communication, proofreading, and writing skills
• Experience coordinating events and executive-level meetings

• Bachelor's degree in Business or related field
• Healthcare industry experience
• Knowledge of government healthcare programs such as TRICARE, VA, or Military Health System
• Military background preferred
• Experience supporting executives in high-profile environments

• Manage daily administrative operations for executive leadership
• Coordinate schedules, meetings, appointments, and executive calendars
• Arrange travel, hotels, transportation, and detailed itineraries
• Prepare and manage expense reports
• Handle incoming calls, correspondence, and visitor interactions
• Organize meeting logistics including materials, meal coordination, and room setup
• Draft and prepare business and personal correspondence
• Support executive communications and special projects
• Conduct research and prepare reports or summaries as needed
• Maintain office organization, supplies, and equipment functionality
• Assist with onboarding executive staff and consultants
• Serve as a liaison between executives, internal teams, and external stakeholders
• Maintain confidentiality and professionalism in all interactions
• Perform additional duties as assigned

• Technical Skills
  • Strong technical proficiency with Microsoft Office Suite, Zoom, VPN, and Docu Sign
  • Ability to operate office and video conferencing equipment
  • Strong research, writing, and organizational skills
• Teamwork & Collaboration
  • Works effectively in team environments
  • Builds positive working relationships across departments
• Organizational & Time Management
  • Ability to prioritize tasks and manage multiple deadlines
  • Detail-oriented with strong multitasking abilities
• Independent Thinking
  • Self-motivated with strong problem-solving skills
  • Able to work independently with minimal supervision
• Communication Skills
  • Excellent written and verbal communication
  • Professional interpersonal and customer service skills
• Flexibility & Adaptability
  • Comfortable working in a fast-paced, high-pressure environment
  • Adapts quickly to changing priorities and business needs

• Standard office environment
• Occasional travel for Board meetings and corporate events
• Extended periods of computer and phone usage
• Flexibility to work non-standard hours when required