Office Manager

About Us

Ever Line Coatings & Services is a premier line striping and pavement maintenance company with locations across the U.S. and Canada. Ever Line of Southern Massachusetts & Cape Cod is a locally owned and operated franchise serving commercial clients with high-quality line painting, seal coating, crack filling, pothole repair, and related services. We are growing quickly and are looking for an organized, proactive Office Manager to help keep our operations running smoothly.

The Office Manager plays a critical role in supporting day-to-day business operations. This role owns administrative processes, supports scheduling and billing, coordinates with field operations, and serves as a key point of contact for customers, vendors, and internal team members. The ideal candidate is highly organized, detail-oriented, comfortable wearing many hats, and enjoys working in a fast-paced small business environment.

• Manage daily office operations, systems, and workflows
• Maintain organized digital and physical filing systems
• Answer and route phone calls and emails professionally
• Act as the first point of contact for customers and vendors

• Coordinate job scheduling with the General Manager and field crews
• Communicate schedules, changes, and job details to crews and customers
• Track job status and ensure required documentation is complete

• Prepare and send customer invoices in a timely manner
• Track receivables and follow up on past-due invoices
• Assist with payroll preparation and time tracking
• Coordinate with external bookkeeping/accounting support as needed

• Support proposal and contract administration
• Manage vendor communications, purchase orders, and invoices
• Help ensure a professional, responsive customer experience

• Maintain basic reports related to jobs, billing, and operations
• Support the owner and management team with ad hoc projects
• Help implement and improve office processes as the business scales

• 3+ years of experience in an office manager, administrative manager, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Comfortable working independently and taking ownership of tasks
• Proficiency with Microsoft Office (Excel, Word, Outlook); experience with Quick Books or similar systems is a plus
• Experience in construction, field services, or a trade-based business is a plus, but not required

• Competitive compensation based on experience
• Opportunity to play a key role in a growing local business
• Hands‑on involvement with operations and leadership
• Collaborative, entrepreneurial work environment

This role is based in Southern Massachusetts, supporting operations across Southern MA and Cape Cod. Some flexibility may be available depending on experience.

If you are highly organized, proactive, and excited to help build and support a growing business, we’d love to hear from you.