Payroll Specialist

Payroll Specialist

Location: Ponca City, OK

We are seeking a detail-oriented HR & Payroll Specialist to join our team in Ponca City, OK
. In this role, you will take full ownership of the end-to-end payroll process for our location, ensuring that all employees and contracted associates are paid accurately and on time.

Beyond technical processing, you will serve as a key resource for the facility—training management on payroll procedures, communicating HR policies, and maintaining vital relationships with union officials. This is an ideal role for an associate-level professional who thrives in a fast-paced environment and enjoys a blend of high-level data integrity and direct employee interaction.

Key Responsibilities:

• End-to-End Payroll: Gather and review timekeeping data for completeness; process weekly transfers to Paylocity, manual checks, and labor allocations.
• Data Management: Maintain and update records for garnishments, 401(k) deductions, insurance, and salary adjustments based on union contracts and review dates.
• Union & Regulatory Compliance: Administer union dues in accordance with labor contracts and manage Unemployment Notices of Entitlement, including appeals and documentation.
• Contracted Labor Support: Accuracy-check hours for contracted associates and coordinate with accounting and staffing agencies for AP processing.
• HR Support: Act as a point of contact for employees and applicants regarding HR policies, government regulations, and general inquiries.

The successful candidate will demonstrate high accountability and the ability to navigate both office and manufacturing environments.

Minimum Qualifications:

• Experience: At least 2 years of hands‑on payroll experience with demonstrated responsibility for data integrity and adjustments.
• Education: High school diploma or equivalent.
• Technical
  
  Skills:
  
  Proficiency in Paylocity (or similar payroll systems) and the MS Office Suite.
• Union Exposure: Prior experience or familiarity with administering union dues and adhering to labor contract terms.
• Communication: Strong interpersonal skills to effectively partner with department heads and external agencies.
• Physical Ability: Ability to work onsite, sit/stand as needed, and occasionally lift up to 25 lbs. Willingness to wear PPE (safety glasses/hearing protection) when entering manufacturing areas.

• Employment Type: This is a full-time,
  Direct Hire position.

• Work Arrangement: Fully onsite in Ponca City, OK.
• Professional Growth: Opportunity to lead payroll training for management and expand your footprint within a large‑scale Food & Beverage operation.
• Comprehensive Support: Join a team that values accuracy, compliance, and a strong sense of purpose in supporting our workforce.

Due to the high volume of applications we anticipate, we regret that we are unable to provide individual feedback to all candidates. If you do not hear back from us within 4 weeks of your application, please assume that you have not been successful on this occasion. We genuinely appreciate your interest and wish you the best in your job search.

Commitment to Equality and Accessibility:

At MLabs, we are committed to offer equal opportunities to all candidates. We ensure no discrimination, accessible job adverts, and providing information in accessible formats. Our goal is to foster a diverse, inclusive workplace with equal opportunities for all. If you need any reasonable adjustments during any part of the hiring process or you would like to see the job‑advert in an accessible format please let us know at the earliest opportunity by emailing human‑resourcesy.

MLabs Ltd collects and processes the personal information you provide such as your contact details, work history, resume, and other relevant data for recruitment purposes only. This information is managed securely in accordance with MLabs Ltd’s Privacy Policy and Information Security Policy, and in compliance with applicable data protection laws. Your data may be shared only with clients and trusted partners where necessary for recruitment purposes.

You may request the deletion of your data or withdraw your consent at any time by contacting legaly.