Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Primary

Purpose:

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

Knowledge of basic accounting procedures

Ability to use personal computer and software to develop spreadsheets, databases and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to communicate effectively

Experience:

____ year accounting-related experience at clerical level

Major

Responsibilities and Duties:

Accounting

* Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.

* Detect and resolve problems with incorrect orders, invoices, and shipments as needed.

Data Entry

* Input data into accounting system.

Records and Reports

* Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.

* Compile, maintain, and file all reports, records, and other documents as required.

* Maintain vendor files and set up new accounts and make changes as they occur.

Other

* Receive incoming calls, answer questions, and direct calls to the proper party.

* Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:
Standard office equipment including personal computer and peripherals

Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting:
Occasional light lifting and carrying (less than 15 pounds)

Environment:
May work prolonged or irregular hours

Mental Demands:
Work with frequent interruptions; maintain emotional control under stress