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Finance Operations Coordinator
Job in
Richardson, Dallas County, Texas, 75080, USA
Listed on 2026-06-02
Listing for:
University of Texas at Dallas
Full Time
position Listed on 2026-06-02
Job specializations:
-
Finance & Banking
Business Administration, Office Administrator/ Coordinator, Financial Manager, Financial Analyst
Job Description & How to Apply Below
Job Summary
This position provides budgeting, finance, and procurement support for a medium to large complex department within the School of Engineering and Computer Science. Works closely with department faculty and staff to provide financial and research management and administration for the department's finances, financial processes, and records to meet the department's day-to-day financial operations goals. Assist in ensuring that compliance with all regulations, policies and university requirements are met to secure the department's long-term financial viability and stability.
Minimum Education and Experience
Bachelor's degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.
Preferred
Education and Experience
Prior experience working with People Soft and/ or Concur. Prior experience working with Microsoft office : TEAMS, Outlook, Excel, Word.
Other Qualifications
To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities
* Assist faculty with managing the financial aspect of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, re-budgeting, reporting, and financial closing at the end of project performance periods.
* Monthly review and reconciliation of all transactions, including expenses, revenue, and fund equity or cash, posted to cost centers for management's approval to ensure all transactions are correct.
* Make the necessary correction to expenses posted in error within the period allowed, then work with the owners of the source document to ensure the posting error is discontinued.
* Assists in monitoring, administering, and coordinating budgets, including oversight and processing of budget transfers, inter-departmental transfers, budget adjustments, journal entries, and other items. Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over- or under spending based on the annual or project budget available for the period.
* Procurement specialist. Prepares, reviews, and submits purchase requisitions, requests for checks, invoices, new vendor requests, and other needed items. Oversee the day-to-day purchase requests for sponsored projects and the department by obtaining the necessary quotes and preparing purchase requisitions or using a purchasing card. As required, prepare university work orders and contracts with outside vendors for services or work needed for sponsored projects, classrooms, labs, or offices within the department.
* Coordinates travel arrangements and prepares requisitions for payment and reimbursement for faculty. Coordinates travel via an online system or other methods as needed. Ensure all travel and travel-related expenses are authorized and approved in accordance with UTD and UT System policy, and ensure travel expenses are allowable and necessary under the applicable sponsored project.
* Processes business expense reimbursements.
* Credit Card holder and reconciler; ensures all credit card usage is allowable and fully auditable, and reports are submitted on time each reporting period.
* Trains research staff and students in purchasing and travel policies and procedures to follow UT System and department requirements.
* Assists as finance liaison for new lab set-ups and moves.
* Provides confirmation of funding to support research personnel.
* Maintain…
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