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Entry level Administrative Assistant

Job in Richmond - Henrico County - VA Virginia - USA
Company: AEI Consultants
Full Time position
Listed on 2021-06-15
Job specializations:
  • Administrative/Clerical
    Admin Assistant, Entry Level Administration, Entry Level Office, Sales Administrator
  • Management
Job Description & How to Apply Below

Job Details


Administrative Assistant – HUD Services

AEI Consultants is currently seeking an entry level Administrative Assistant to join our expanding HUD Services team in our Richmond, VA office. Responsibilities will include the following:

Primary responsibilities:

  • Submit project agency requests to Building, Zoning, Fire and other agencies as needed for HUD BA PMs
  • Maintain spreadsheet for tracking various agency correspondence and contacts necessary for HUD deliverables
  • Maintain and update agency submittal templates as needed for HUD PMs
  • Creating, tracking, and sending order forms and proposals and questionnaires to clients
  • Assist Project Managers by conducting preliminary project research
  • Responsible for staffing projects and organizing project calendars to track and schedule staff locations
  • Following up with internal project staff and associate consultants to ensure client expectations and project due dates are being met
  • Upload prior reports/client provided data to Quire
  • Confirming Project Information to ensure prompt project set up
  • Promptly sending new jobs into orders
  • Following up on report review status and updates to ensure reports are coming in on time for review, project status updates (any REC’s or high Immediate/reserve numbers) and mitigating any issues
  • Assist in preparation of proposals for HUD Group
  • Provide administrative and sales support for HUD Group
  • Secondary responsibilities:

  • Assist in revising the current HUD Statement of
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