Human Resources Payroll Administrator

Hybrid Payroll & HR Specialist

We are seeking a detail‑oriented Hybrid Payroll & HR Specialist to support the full payroll cycle and key human resources functions. This role is responsible for HR Coordination, while also serving as the primary backup to the Payroll Manager. The ideal candidate is highly organized, adaptable, and comfortable working with sensitive information in a fast‑paced environment.

• Process multi‑state payroll for hourly and salaried employees using UKG payroll systems.
• Ensure accurate tax treatment and proper accounting of all with holdings (taxes, benefits, 401(k), etc.).
• Serve as the first point of contact for payroll inquiries and resolve issues promptly and professionally.
• Maintain payroll records and complete monthly reconciliations of payroll‑related general ledger accounts.
• Generate payroll reports and maintain compliance with internal controls and regulatory guidelines.
• Collaborate with the Accounting and Shared Services teams to support payroll‑related functions.
• Serve as the designated backup to the Payroll Manager, stepping in during absences, peak cycles, or when additional support is required.

• Support the full pre‑employment process, including background checks, drug screens, DOT physicals, HR/payroll/benefits onboarding, E‑Verify, and creation/maintenance of electronic employee files.
• Support new hire orientation and enter employee data into HR systems.
• Arrange job‑specific training (E‑rail, Telogis, etc.) and provide employee support as needed.
• Monitor and maintain driver qualification files.
• Support recruiting by assisting with job postings, candidate sourcing, phone screenings, interview coordination, and offer letter preparation.
• Support benefits administration by reviewing enrollments, assisting with annual enrollment, and verifying billing accuracy.
• Create communications for HR programs.
• Assist with compliance reporting (state new hire, EEO/VETS, Title VI).
• Participate in compensation surveys.
• Develop and track HR metrics.
• Provide general HR administrative support (document creation, scanning, copying, filing).

• Minimum 2 years of in‑house payroll/HR experience or a relevant combination of education and experience.
• Payroll/HR experience with UKG (preferred).
• Knowledge of accounting principles, payroll processes, labor regulations, and multi‑state tax rules.
• Strong Excel skills; experience with ViewPoint or similar systems preferred.

• Primarily desk‑based work with occasional walking, standing, and lifting up to 20 lbs.
• Ability to work extended hours when necessary.
• Hybrid
  
  Schedule:
  
  Two remote days per week after probationary period.
• Health Coverage: Multiple medical, dental, and vision plans.
• Financial Security: Company‑paid life insurance, disability coverage, and 401(k) with match.
• Additional Perks: Clothing and safety gear allowances, wellness programs, legal resources.
• Paid Time Off: Generous PTO and paid holidays.
• Career Growth: Advancement opportunities and continuing education support.