Finance Officer | ENG

The Finance Officer will play a key role in a non-commercial organization managing both accounts payable and accounts receivable functions, ensuring the accuracy and timeliness of financial transactions, and handling salary administration queries. You will work closely with clients, suppliers, and internal stakeholders to ensure smooth financial operations, timely payments, and effective reconciliation of accounts.

• Create, process, and send user invoices
• Prepare and complete supplier and tax forms
• Work with user invoice portals to ensure smooth invoicing (for example COUPA)
• Request missing information, including purchase order (PO) numbers, from clients
• Send payment reminders and follow up on outstanding balances
• Maintain administrative records in Salesforce and Exact systems
• Respond to user inquiries related to billing and payments

• Process reimbursements submitted by members and colleagues via portals
• Handle payments related to grants
• Process and verify supplier invoices
• Request missing or incomplete information from suppliers
• Ensure timely payments and maintain records in Exact
• Review and process irregular invoices

• Act as the primary contact for salary administration
• Process salary mutations, including travel expenses and overtime hours for projects
• Request and coordinate HR‑related information from third parties regarding employee queries

• Match incoming and outgoing payments (reconciliation / afletteren)
• Ensure accurate and timely reconciliation of all financial transactions

• Assist with VAT (BTW) returns
• Ensure accurate documentation and audit trail
• Support audits by gathering required documents

This position offers flexible hours 32-38 hours