Grants Administration Manager

OUR MISSION

Mid‑Willamette Valley Community Action Agency invests in people and their futures to reduce the impacts of poverty. Our vision:
We envision a just future, where our communities are empowered to reach positive outcomes and everyone is respected for their infinite worth.

The Grants Administration Manager oversees the full lifecycle of the agency's external housing and sheltering fund sub‑recipient grant program—from opportunity identification and sub‑award solicitation through active grant management, monitoring, and closeout. This position ensures grant sub‑recipients operate in alignment with federal, state, and funder requirements and that grant funds are deployed effectively to achieve positive housing outcomes. The Grants Administration Manager serves as a primary agency contact for sub‑recipient organizations and coordinates closely with program, finance, compliance, and data staff to maintain the integrity of the sub‑recipient portfolio.

• Bachelor's Degree in Accounting, Finance, Business Administration, Public Administration, or related field.
• Three years of grants administration, accounting, or financial program compliance experience required.
• Two years of experience with state and federal grant compliance, sub‑recipient monitoring, and financial program compliance strongly preferred.
• Experience with housing, sheltering, or homelessness‑related grant programs strongly preferred.
• Equivalent combination of education and experience will be considered.

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Candidate must pass pre‑employment and random drug screenings.
• CPR/AED and First Aid Certification required within first 30 days of hire.

• Strong working knowledge of federal and state grant compliance, and sub‑recipient monitoring best practices; ability to interpret grant agreements, sub‑award terms, and funder requirements.
• Experience developing monitoring tools, risk assessments, corrective action processes, and grant budgets; proficiency in financial analysis and expenditure review.
• Experience applying monitoring frameworks, conducting file or desk reviews, and documenting findings and corrective actions.
• Proficiency in Microsoft Office (including Teams and Outlook), database software, and reporting platforms; familiarity with HMIS preferred.
• Strong organizational and time management skills; ability to manage multiple tasks and competing deadlines with consistent follow‑through.
• Strong analytical, organizational, and technical documentation skills; ability to assess compliance risk and provide written reports and document concerns clearly and professionally.
• Effective written and oral communication skills; ability to work cooperatively with sub‑recipients, program staff, and finance team members and to provide technical assistance, and training to diverse audiences across multiple concurrent priorities.

This job description is not intended to be all‑inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Design and administer sub‑recipient solicitation processes, including issuance of Notices of Funding Availability (NOFAs), application review, scoring, and selection in accordance with agency policy and funder requirements.
• Conduct pre‑award risk assessments and organizational capacity reviews of prospective sub‑recipients to inform award decisions and establish appropriate oversight levels.
• Negotiate and execute sub‑award agreements, ensuring all terms, conditions, and funder requirements are clearly reflected and legally sound; coordinate with legal counsel or agency leadership as needed.
• Facilitate sub‑recipient onboarding, including orientation to grant terms, compliance expectations, reporting requirements, HMIS…