Facilities Maintenance Manager

Education

High School diploma or Related field experience preferred

Experience and knowledge of facility maintenance and inspection activities, and in the proper functioning, coordination, operation of custodial services. Enhanced knowledge of repair and maintenance of commercial building equipment to include plumbing, electrical work, carpentry, and HVAC systems as well as related safety standards and practices.

Custodial Staff and Maintenance Technicians

The Facilities Maintenance Manager is responsible for activities related to the custodial services, general maintenance, repair, and appearance of assigned facilities. Additionally, the Facilities Maintenance Manager works with assigned employees to ensure they are following all local and federal state laws and regulations along with organization policies.

• Completes routine property inspections to prevent/identify compliance with building codes, permits and regulations and to address poor appearance, malfunctions, or concerns for prompt repair. Completes appropriate repairs or coordinates repairs with outside contractors.
• Suggests efficiency ideas, cost reduction measures, and helps implement changes within facility maintenance.
• Establishes preventative maintenance schedules for all assigned systems, equipment, and buildings including Heating, Ventilation, and Air Conditioning (HVAC) Systems, fire protection systems, electrical and energy management, and building components (roof, interior and exterior floors/walls, doors, paved surfaces, and landscaping).
• Identifies and maintains database of necessary spare parts, supplies and materials in a clean and orderly location.
• Assists in facilities planning to include physical layout and space allocation, office moves, and coordination with departments / contractors for reconfiguring space, furniture and equipment.
• Manages the property management help desk system. Receives and evaluates repair requests from tenants and staff to determine if repairs should be performed in-house or through a contracted service.
• Solicits bids from vendors, negotiate pricing and time frames and secures contracts with vendor. Works with contractors and outside vendors.
• Documents repair request completion to include time requirements, repair/parts costs, and notification of completion to appropriate parties. Maintains detailed records on all facilities including repair records, preventative maintenance schedules, and cost of repair.
• Plans, assigns, and supervises general custodial and maintenance staff and functions.
• Inspect buildings and facilities for cleanliness, completed work, and needed repairs.
• Plans, prepares, and approves staff work schedules; reviews and approves leave requests, performs performance management, and prepares reports of work activities. Maintains records related to inspections, maintenance, personnel, and budgets.
• Orders and inventories stock to ensure that supplies and equipment are available in adequate amounts and that all equipment is in working order.
• Instructs staff in work policies and procedures, and the use and maintenance of cleaning materials, chemicals, and equipment.
• Interview and select custodial staff and maintenance technicians.
• Prepare budgets for staff, equipment, and supplies.
• Participate in planning and coordinating training programs.

• Track resources, leases, contract agreements and other relevant items for quality assurance, as requested.
• Manage the purchase order and expense reporting system including tracking and processing receipts and invoices, contacting vendors, contractors, suppliers, and the Accounting Office.

• Complete quarterly inspections of all First Day managed properties and others as assigned.
• Quarterly checks of preventative maintenance logs.

• Assists with the development of facilities maintenance budgets including technical and cost/benefit justification.
• Participates in the design, coordination and management of construction projects as needed.
• Attends and/or conducts a variety of meetings that serve to improve the maintenance of First Day Foundation…